Jobs · Western Cape · Health
Administration Clerk: SupportHead Office, Cape Town
Directorate: Health Intelligence
Closes Friday 27 November 2026 at 17:00
The circular is the only authoritative source. Open the PDF at page 192 (opens in new tab)
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AI summary — always check the official circular
Administration clerk supporting the Health Intelligence Directorate with office, records, asset, procurement, travel and financial administration. Suits candidates with Grade 12 and office support exp
- Main duties: office administration, filing and records, diaries, meetings, minutes and correspondence for the Directorate.
- Also: asset registers, reports and statistics, databases, and data capturing.
- Also: procurement requests, LOGIS transactions, events, travel and accommodation arrangements under SCM rules.
- Also: S&T claims, invoices, expenditure records and budget information under the PFMA.
- Must have: Grade 12 / Senior certificate or equivalent, and appropriate experience in support services and office administration.
- Useful skills: Microsoft 365, ECM, LOGIS, BAS and PERSAL; knowledge of PFMA, Batho Pele and the Public Service Code of Conduct.
- Based at Head Office, Cape Town. Candidates may be subjected to a competency test. No payment is required to apply.
Generated by claude-haiku-5-5 from the text below; it may be wrong or incomplete. Original wording, page 192 (opens in new tab)
Requirements
- Minimum educational qualification:
- Grade 12 / Senior certificate or equivalent.
- Experience:
- Appropriate experience in support services and office administration.
- Competencies (knowledge/skills):
- Knowledge of:
- Public Finance Management Act (PFMA) and Treasury Regulations, as they apply to clerical functions (e.g.
- Financial administration including travel and subsistence claims, invoices and expenditure records.
- Knowledge of Provincial SCM policies and delegations, including the quotation thresholds;
- The Department's S&T and travel policy.
- Knowledge of Asset management policy (asset registers, verification and disposal).
- Knowledge of the Batho Pele principles and the Public Service Code of Conduct;
- Records and document management (filing systems, registers).
- Proficient in verbal and written communication.
- Computer literacy:
- Microsoft 365 (Word, Excel, PowerPoint, SharePoint, etc.), ECM, LOGIS, BAS and PERSAL.
- Planning, organizing and time management, including coordinating meetings (procedures and minute taking), events and travel.
- Data and records management (databases, statistics), report writing, and numerical and analytical skills.
- Attention to detail, problem solving, initiative and adaptability.
- Professional, courteous, friendly yet assertive and service-orientated team player who demonstrates discretion, integrity, confidentiality, reliability and accountability.
Duties
- Provide general office administration and records management support to the Directorate including filing and records management systems, office documents and registers maintained efficiently, diaries managed and meetings scheduled effectively, incoming and outgoing correspondence, emails, telephone calls and visitors handled promptly;
- Meeting packs prepared, and minutes taken accurately and distributed.
- Provide administrative, information and asset support to the Directorate including:
- Administrative support provided to management and staff;
- Office supplies coordinated and available when required;
- Asset registers maintained and updated, and verification/disposal processes supported;
- Reports and statistics compiled accurately and timeously for decision making;
- Databases and registers updated, and ad hoc projects and data capturing completed within agreed timeframes;
- Directorate information requests coordinated and attended to promptly;
- Audit and compliance activities supported;
- Support the implementation of ad hoc projects and ensure timely and accurate data capturing.
- Provide procurement, logistics and travel support in line with SCM prescripts including:
- Procurement requests processed accurately, with quotations obtained in line with SCM requirements;
- Procurement transactions captured on LOGIS, and procurement records maintained and monitored;
- Events and workshops coordinated successfully;
- Travel and accommodation arranged on time.
- Provide financial administration support in line with PFMA and departmental financial prescripts including:
- S&T claims processed within required timeframes;
- Invoices and supporting documents verified and correctly filed;
- Accurate financial records and payment documentation maintained;
- Expenditure records monitored, maintained and updated;
- Budget-related information captured, tracked and available for reporting and decisions making.
How to apply
Applications are submitted online via www.westerncape.gov.za/health-jobs (click “online applications”).
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Enquiries
Ms C Rhoode Tel No: (021) 483-9341
Notes from the department
No payment of any kind is required when applying for this post. Candidates may be subjected to a competency test.
As printed in Circular 41 of 2026 · page 192 · open the PDF (opens in new tab)
POST 41/282: ADMINISTRATION CLERK: SUPPORT Directorate: Health Intelligence SALARY: R237 453 per annum CENTRE: Head Office, Cape Town REQUIREMENTS: Minimum educational qualification: Grade 12 / Senior certificate or equivalent. Experience: Appropriate experience in support services and office administration. Competencies (knowledge/skills): Knowledge of: Public Finance Management Act (PFMA) and Treasury Regulations, as they apply to clerical functions (e.g. Financial administration including travel and subsistence claims, invoices and expenditure records. Knowledge of Provincial SCM policies and delegations, including the quotation thresholds; The Department's S&T and travel policy. Knowledge of Asset management policy (asset registers, verification and disposal). Knowledge of the Batho Pele principles and the Public Service Code of Conduct; Records and document management (filing systems, registers). Proficient in verbal and written communication. Computer literacy: Microsoft 365 (Word, Excel, PowerPoint, SharePoint, etc.), ECM, LOGIS, BAS and PERSAL. Planning, organizing and time management, including coordinating meetings (procedures and minute taking), events and travel. Data and records management (databases, statistics), report writing, and numerical and analytical skills. Attention to detail, problem solving, initiative and adaptability. Professional, courteous, friendly yet assertive and service-orientated team player who demonstrates discretion, integrity, confidentiality, reliability and accountability. DUTIES: Provide general office administration and records management support to the Directorate including filing and records management systems, office documents and registers maintained efficiently, diaries managed and meetings scheduled effectively, incoming and outgoing correspondence, emails, telephone calls and visitors handled promptly; Meeting packs prepared, and minutes taken accurately and distributed. Provide administrative, information and asset support to the Directorate including: Administrative support provided to management and staff; Office supplies coordinated and available when required; Asset registers maintained and updated, and verification/disposal processes supported; Reports and statistics compiled accurately and timeously for decision making; Databases and registers updated, and ad hoc projects and data capturing completed within agreed timeframes; Directorate information requests coordinated and attended to promptly; Audit and compliance activities supported; Support the implementation of ad hoc projects and ensure timely and accurate data capturing. Provide procurement, logistics and travel support in line with SCM prescripts including: Procurement requests processed accurately, with quotations obtained in line with SCM requirements; Procurement transactions captured on LOGIS, and procurement records maintained and monitored; Events and workshops coordinated successfully; Travel and accommodation arranged on time. Provide financial administration support in line with PFMA and departmental financial prescripts including: S&T claims processed within required timeframes; Invoices and supporting documents verified and correctly filed; Accurate financial records and payment documentation maintained; Expenditure records monitored, maintained and updated; Budget-related information captured, tracked and available for reporting and decisions making. ENQUIRIES: Ms C Rhoode Tel No: (021) 483-9341 NOTE: No payment of any kind is required when applying for this post. Candidates may be subjected to a competency test.