Administration Clerk: Administrative Support Services

Requirements

• Grade 12 Certificate.
• No experience required.
• Understanding of relevant public service administration frameworks, GPW policies, security printing procedures, and internal administrative prescripts.
• Must be able to obtain a positive security clearance

Duties

• Assist the Chief Clerk with production activities and support smooth workflow within the security-printing environment Liaise with design, press, printing, finishing, and other relevant units to support the timely completion of work.
• Track usage, initiate re-ordering when required, and maintain an organized inventory system.
• Maintain, update and manage records of production activities, including job specifications, client requirements, production schedules, inventory levels, and related information.
• Distribute printed documents and related correspondence to relevant stakeholders.
• Coordinate with courier or transport service providers to arrange deliveries and monitor delivery progress.
• Track and trace dispatched printed materials to support timely and accurate delivery.
• Communicate with delivery personnel, monitor shipment status, and assist in resolving delivery issues or delays.
• Administrative reporting and procedures.
• Compile up-to-date statistics and provide input for daily, weekly, or monthly reports as required.
• Support the ordering and maintenance of adequate material stock to ensure availability for continuous production.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• All attachments for online application must include an application form Z83 and CV only combined, in PDF and as one attachment.
• NB:
• Picture/Snapshot, Zipped, IMG and JPEG documents will not be accepted.
• Indicate the correct job title and the reference number of the post on the subject line of your email.
• Use the correct email address associated with the post.
• Failure to do so, your application will be disqualified.
• Applications quoting the relevant reference number must be submitted on the new form Z83, obtainable from any Public Service Department or on the internet at www.gov.za/documents.
• Received applications using the incorrect application for employment (old Z83) will not be considered.
• Each post(s) advert must be accompanied by its own application form for employment and must be fully completed, initiated and signed by the applicant as instructed below.
• Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following the communication from Human Resources and such qualification(s) and other related document(s) will be in line with the requirements of the advert.
• The Department does not accept applications via fax.
• Applicants who do not comply with the above-mentioned instructions/ requirements, as well as applications received late will not be considered.
• Failure to submit all the requested documents will result in the application not being considered.
• Correspondence will be limited to shortlisted candidates only.
• The requirements for application of Senior Management Services (SMS) include the successful completion of a SMS Pre- entry programme (Nyukela) as endorsed by the National School Government (NSG).
• Prior to appointment, a candidate should therefore have proof that they have registered for the Pre-Entry Certificate and have completed the course.
• The cost for Nyukela is at the applicants own expense.
• The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training- course/SMS pre-entry programme.
• All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.
• One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process es, behavioural preferences, emotional intelligence, and integrity.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful.
• Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit record checks, qualification verification and employment verification).
• Please note by responding to the advertisement, you consent to the collection, processing, and storing of your Personal Information in accordance with the Protection of Personal Information Act (POPIA) Your information will be used solely for the purpose of this process and will not be shared with third parties without prior consent unless required by law.
• The Department reserves the right not to make any appointment(s) to the below advertised post(s).
• The successful candidate will be required to enter into an employment contract and a performance agreement.
• The Department is an equal opportunity affirmative action employer.
• It is the Department’s intention to promote equity (race, gender and disability) through the filling of these posts.