Jobs · Eastern Cape · Sport, Recreation, Arts and Culture
Admin Clerk
Closes Friday 23 October 2026
The circular is the only authoritative source. Open the PDF at page 132
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Admin clerk at Bayworld Museum in Gqeberha. Handles receiving, storing and recording goods, stock control, the asset register and payment documents. Suits people with a diploma or degree in supply cha
- Main duties: receive and check goods and supplier invoices, store and issue stock, keep bin cards and the asset register, and do stocktaking.
- Also helps manage the museum fleet, and prepares and submits payment voucher documents.
- Must have a National Senior Certificate plus a Diploma (NQF Level 6) or Degree (NQF Level 7) recognised by SAQA in Supply Chain Management, Public Management, Public Administration, Inventory Management, Stores or Logistics Management.
- Must have a working knowledge of the legislation that governs the Public Service, good written and verbal communication, report writing skills, and computer literacy.
- Exposure to the field, registry duties, data capture, and a valid Code 8 driving licence are listed as added advantages.
- Based at Bayworld Museum, Gqeberha, Eastern Cape.
- Reference number: DSRAC 22/09/2026. Enquiries: V. Ketelo, (041) 584 0650, or recruitment@ecsrac.gov.za.
Generated by claude-haiku-5-5 from the text below; it may be wrong or incomplete. Original wording, page 132
Requirements
- National Senior Certificate plus a Diploma (NQF Level 6) or Degree (NQF Level 7) as recognised by SAQA in Supply Chain Management/ Public Management/ Public Administration/Inventory Management/Stores/Logistics Management.
- Exposure in the field will be an added advantage.
- Knowledge of registry duties, practices as well as the ability to capture data, and operate computer will also be an added advantage.
- Working knowledge and understanding of the legislative framework governing the Public Service.
- Knowledge of storage and retrieval procedures in terms of the working environment.
- Good written and verbal communication.
- Acceptable report writing skills.
- Computer literacy.
- Ability to ensure maximum level of confidentiality.
- A valid (Code 8) driving license will be an added advantage.
Duties
- Facilitate receipt of goods and services.
- Receive, check and record the goods and invoice received from supplier.
- Compare goods received with requisition forms.
- Endorse signature on receipt of goods.
- Record goods received.
- Keep goods in a correct and safe place.
- Facilitate storage, issuing and distributing stores item/inventory.
- Enter goods in a correct bin allocation.
- Update bin cards and item records.
- Keep and maintain the asset register of the museum.
- Assist in the Administration of the Museum fleet.
- Liaise with the end user for collection of goods received.
- Issue and facilitate signing of goods receipt voucher by the end user.
- Facilitate capturing and submission of payment voucher documents.
- Compare and check invoice against the order and the goods received.
- Check validity of the invoice (stamp, signature and banking details).
- Receive and capture submission on the system.
- Record outgoing submission.
- Forward the submission to payments.
- Stock control and stocktaking.
How to apply
Applicants must be submitted via one of the following options: directing to a specific relevant Centre: Head Office: Qonce Enquiries – Ms. S. Mpafa Tel: 043 492 1405 / Mrs. R. E. Swartbooi Tel: 043 492 0949 / Mr. M. Cezula 043 492 1400 / Ms. S. Cetywayo 043 492 0936 Hand deliver to: No. 5 Eales Street, Wilton Zimasile Mkwayi Building, Qonce, 5605 OR Tambo District: Attention Mr. S. Stuma / Ms. T. Mngoma Tel: 047 495 0853 Hand deliver to: Human Resource Management, 49 Victoria Street, Mthatha Reference Library, Mthatha 5099. Amathole District: Enquiries Mr. B. Mbangatha / Mr. M. Mboniswa Tel: 043 492 1838 /1839Hand deliver to: No 16 Commissioner Street, Old Elco Building, Ku-Gompo City, 5201. Amathole Museum: Qonce Enquiries. Ms. S. Cakata – 043 642 4506 (Qonce) Hand deliver to Corner of Alexandra & Albert Roads, Qonce. East London Museum: Ku-Gompo City Enquiries. G. Morcom / S. Lamati – 043 743 0686 – EL Museum (Ku-Gompo City) Hand deliver to 319 Oxford Street, Belgravia, Ku-Gompo City. Bayworld Museum: Gqeberha Enquiries. V. Ketelo – 041 584 0650 – Bayworld Museum (Gqeberha) Hand deliver to Beach Road & Brookes Hill Drive, Humewood, Gqeberha. Chris Hani District: Attention Mr. T. Thomas / Ms. A. Phanya: 045 492 0030 / 0054 Hand deliver to: Bathandwa Ndondo Building, Komani Hospital. Nelson Mandela District: Attention Mr. S. Javu / Ms. T. Bosman / Ms. A. Dyalvane: 041 492 1288 / 1232 / 1230 Hand deliver to: 66 Corporate Place, Ring Road, Greenacres, Newton Park, Gqeberha. Alfred Nzo District: Attention Mr M.B. Gugwana / Ms. T. Ntsevu: 039 492 0297 Hand deliver to: No 67 Church Street Mt Ayliff. Sarah Baartman District: Attention Ms. N. Qumza / Ms. N. Sandi: 046 492 0223 / 0228 Hand deliver to: Registry, 1st floor, Corner African and Milner Street, Makanda. Chris Hani District: Attention Mr. T. Thomas / Ms. O. Ngambu-Mabandla: 045 492 0030 / 0054 Hand deliver to Hand deliver to: Bathandwa Ndondo Building, Komani Hospital. Joe Gqabi District: Attention Mr. P. Masepe / Ms. Ninifie / Ms. Fiki: 051 492 4806 Hand deliver to: No. 02 Cole Street, Maletswai. Through the provincial e-recruitment system accessible at: https://ecprov.gov.za and/or at https://erecruitment.ecotp.gov.za The Provincial e-Recruitment System is available 24/7 and closes at 23: 59 on the Closing Date. To report any e-Recruitment System challenges send an email with your (i) ID Number, (ii) profile email address, (iii) details of your issue to: recruitment@ecsrac.gov.za. Do not send any applications to this email address; should you do so, your applications/ CV will be regarded as lost and will not be considered. Technical support is limited to working hours: (08:00- 16:30 Mon-Thursday and 08:00-16:00 on Friday). Direct all enquiries to the specified enquiries person or email Address. Hand-delivered, e-Mailed, Faxed, Posted applications will not be accepted.
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Enquiries
V. Ketelo Tel No: (041) 584 0650 – Bayworld Museum (Gqeberha) e- Recruitment Technical Enquiries – recruitment@ecsrac.gov.za
Notes from the department
Persons with disabilities are encouraged to apply.
As printed in Circular 36 of 2026 · page 132 · open the PDF
POST 36/146: ADMIN CLERK REF NO: DSRAC 22/09/2026 SALARY: R237 453 – R279 708 per annum (Level 05), (an all-inclusive remuneration) CENTRE: Bayworld Museum (Gqeberha) REQUIREMENTS: National Senior Certificate plus a Diploma (NQF Level 6) or Degree (NQF Level 7) as recognised by SAQA in Supply Chain Management/ Public Management/ Public Administration/Inventory Management/Stores/Logistics Management. Exposure in the field will be an added advantage. Knowledge of registry duties, practices as well as the ability to capture data, and operate computer will also be an added advantage. Working knowledge and understanding of the legislative framework governing the Public Service. Knowledge of storage and retrieval procedures in terms of the working environment. Good written and verbal communication. Acceptable report writing skills. Computer literacy. Ability to ensure maximum level of confidentiality. A valid (Code 8) driving license will be an added advantage. DUTIES: Facilitate receipt of goods and services. Receive, check and record the goods and invoice received from supplier. Compare goods received with requisition forms. Endorse signature on receipt of goods. Record goods received. Keep goods in a correct and safe place. Facilitate storage, issuing and distributing stores item/inventory. Enter goods in a correct bin allocation. Update bin cards and item records. Keep and maintain the asset register of the museum. Assist in the Administration of the Museum fleet. Liaise with the end user for collection of goods received. Issue and facilitate signing of goods receipt voucher by the end user. Facilitate capturing and submission of payment voucher documents. Compare and check invoice against the order and the goods received. Check validity of the invoice (stamp, signature and banking details). Receive and capture submission on the system. Record outgoing submission. Forward the submission to payments. Stock control and stocktaking. ENQUIRIES: V. Ketelo Tel No: (041) 584 0650 – Bayworld Museum (Gqeberha) e- Recruitment Technical Enquiries – recruitment@ecsrac.gov.za NOTE: Persons with disabilities are encouraged to apply.