Senior Provisioning Administration Officer: Assets & Inventory Management

Requirements

• National Diploma (NQF6) in Supply Chain Management or relevant qualification as recognised by SAQA.
• A minimum of two years (2) relevant experience in Supply Chain Management or relevant field.
• Knowledge of Supply Chain Management processes.
• Knowledge of the Logistical Management System (LOGIS).
• Knowledge of relevant legislative framework Public Finance Act (PFMA), National Treasury Regulations, PPPFA, Public Service Policies, Public Service Act and Public Service Regulations.
• Skills, ability to communicate well with people at different levels, computer literacy, Administrative and report writing.
• Have planning and organising, problem solving and problem-solving skills.
• Ability to work long hours voluntarily, be able to gather and analyse information.
• Ability to apply policies, be able to work individually and in teams and ability to be able to work under extreme pressure and organise and plan under pressure.
• Sense of responsibility and loyalty work with difficult persons and to resolve conflicts.
• Be able to collect and interpret information and reports.
• A Valid driver’s licence and willingness to travel.

Duties

• The incumbent will have to manage the asset verification process.
• Ensure that the correct asset descriptions appear on LOGIS.
• Ensure the correct item descriptions are captured during the procurement of assets.
• Ensure verification and reporting on Inventory store items.
• Ensure compilation of asset reports and inputs to the IFS and AFS.
• Provide monthly inputs to the asset reconciliation between Logis and BAS.
• Manage the departmental asset register and updating of asset records.
• Ensure the continuous updating of information on the departmental asset register.
• Ensure that the asset register is updated (RR032 asset report) in every location.
• Manage the asset disposal process.
• Ensure that assets are disposed according to the correct disposal procedures.
• Manage the verification process for assets to be disposed.
• Manage the asset lifecycle.
• Stakeholder liaison.
• Attend to queries regarding asset management.
• Facilitate and coordinate the reporting of losses and damages of assets.
• Supervision of asset unit.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Application must be submitted on a New signed Z83 form obtainable from any Public Service Department accompanied by a recent detailed Curriculum Vitae only, to be considered.
• All attachments for online application must include an application form Z83 and CV only, in PDF and as one (1) document or attachment, indicate the correct job title and the reference number of the post on the subject line of your email.
• Use the correct email address associated with the post.
• JPEG (picture/snapshot) application will not be accepted.
• Shortlisted candidates will be required to submit certified copies of qualifications, Senior Certificate, identity document and driver’s license on or before the day of the interview.
• It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
• The National Department of Forestry, Fisheries and the Environment is an equal opportunity, affirmative action employer.
• Preference may be given to appointable applicants from the underrepresented designated groups in terms of the Department’s equity plan.
• Persons with disabilities are encouraged to apply.
• Correspondence will be limited to successful candidates only.
• Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to:
• Criminal records;
• Citizenship status;
• Credit worthiness;
• Previous employment (reference checks); and Qualification verification.
• Short-listed candidates will be expected to avail themselves at the Department’s convenience.
• Entry-level requirements for SMS posts:
• In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days & Minimum Entry Requirements for SMS that was introduced on 1 April 2015, a requirement for all applicants for SMS posts from 1 April 2020 is a successful completion of the Senior Management Pre-Entry Programme as endorsed by the National School of Government (NSG) prior to appointment.
• The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme.
• Furthermore, Shortlisted candidates must provide proof of successful completion of the course.
• All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• Following the interview and the technical exercise of all SMS posts, the Selection Panel will recommend candidates to attend a generic managerial competency assessment in compliance with the DPSA Directive on the implementation of competency-based assessments.
• Persons appointed will be subjected to a security clearance, the signing of performance agreement and employment contract.
• The Department reserves the right not to make an appointment.
• If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful.
• By submitting the employment application form, you agree and consent in terms of Section 11(1) of the Protection of Personal Information Act (POPIA), 2013 (Act 4 of 2013), for your personal information which you provide to the DFFE to being processed by the department and its employees, agents, Cabinet committees, and subcontractors for recruitment purposes, in accordance with the POPIA of 2013.