Jobs · Gauteng · Land Reform and Rural Development
Secretary
Directorate: Human Resource and Records Management
Closed Friday 16 October 2026 at 16:00Applications are no longer accepted.
The circular is the only authoritative source. Open the PDF at page 67
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Secretary to provide secretarial and receptionist support to a Director. Grade 12 required; no experience needed. Based in Pretoria.
- Answer phones and direct calls to the correct person.
- Manage the Director's diary and arrange meetings and events.
- Type documents and provide clerical support using MS Word, Excel and other office software.
- Process travel claims, invoices and manage office supplies.
- File and distribute incoming and outgoing documents.
- Must have Grade 12 Certificate or equivalent; computer literacy in MS Office; good telephone manner and organisational skills.
- Apply by hand to Office of the Chief Registrar of Deeds, 600 Lilian Ngoyi Street, Pretoria, 0083, or online at http://deedsportal.deeds.gov.za. No closing date is given in this advertisement.
Generated by claude-haiku-4-5-20251001 from the text below; it may be wrong or incomplete. Original wording, page 67
Requirements
- Minimum requirements:
- Applicants must be in a possession of Grade 12 Certificate or relevant equivalent qualification.
- No experience required.
- Job related knowledge:
- Computer literacy (MS Word, MS Excel, PowerPoint, etc.).
- Job related skills:
- Good telephone etiquette.
- Sound organisational skills.
- Good people skills.
- Computer literacy.
- Language skills and ability to communicate well with people at different levels and from different backgrounds.
- Basic written communication skills.
- Ability to act with tact and discretion.
Duties
- Provide a secretarial / receptionist support service to the Director.
- Receive telephonic calls and refers the calls to the correct role players if not meant for the relevant senior manager.
- Record appointments and events on the diary.
- Types documents for the senior manager and other staff within the unit on a word processes.
- Operate office equipment e.g. printers and photocopiers.
- Provide a clerical support service to the senior manager.
- Liaise with travel agencies to make travel arrangements.
- Checks the arrangements when relevant documents are received.
- Arrange meetings and events for the senior manager and other staff in the unit.
- Identifies venues, invites role players, organise refreshments and sets up schedules for meeting and events.
- Process the travel and subsistence claims for the unit.
- Process all invoices that emanate from the activities of the work of the senior manager.
- Records basic minutes of the meetings of the senior manager where required.
- Draft routine correspondence and reports.
- Do filling of documents for the senior manager and the unit where necessary.
- Administer matters like leave registers and telephonic accounts.
- Receive, records and distributes all incoming and outgoing documents.
- Handle the procurement of standard items like stationary, refreshments etc.
- Collect all relevant documents to enable the Director to prepare for meetings.
- Remains up to date with regard to prescripts/policies and procedures applicable to her / his work environment to ensure efficient and effective support to the senior manager.
- Study the relevant Public Service and the departmental prescripts / policies and other documents to ensure that the application thereof is understood properly.
- Remain abreast with the procedures and processes that apply in the office of the senior manager.
How to apply
Applications can be submitted by hand delivery during office hours to: Office of the Chief Registrar of Deeds at 600 Lilian Ngoyi Street, Pretoria, 0083. Candidates are also encouraged to apply by using this link http://deedsportal.deeds.gov.za before the closing date as no late applications will be considered. Applications and supporting documents sent to us that are not specified in the advertisement for the post that you are applying for will not be accepted.
New to the Z83 form? Read the application guide.
Enquiries
Mr HS Tshinavhe Tel No: (012) 338 7324
Notes from the department
EE Targets: African, Coloured, Indian and White Males, and Indian and White Females, and Persons with Disabilities.
As printed in Circular 35 of 2026 · page 67 · open the PDF
POST 35/106: SECRETARY REF NO: 3/1/1/1/2026/257 Directorate: Human Resource and Records Management SALARY: R237 453 per annum (Level 05) CENTRE: Gauteng (Pretoria) REQUIREMENTS: Minimum requirements: Applicants must be in a possession of Grade 12 Certificate or relevant equivalent qualification. No experience required. Job related knowledge: Computer literacy (MS Word, MS Excel, PowerPoint, etc.). Job related skills: Good telephone etiquette. Sound organisational skills. Good people skills. Computer literacy. Language skills and ability to communicate well with people at different levels and from different backgrounds. Basic written communication skills. Ability to act with tact and discretion. DUTIES: Provide a secretarial / receptionist support service to the Director. Receive telephonic calls and refers the calls to the correct role players if not meant for the relevant senior manager. Record appointments and events on the diary. Types documents for the senior manager and other staff within the unit on a word processes. Operate office equipment e.g. printers and photocopiers. Provide a clerical support service to the senior manager. Liaise with travel agencies to make travel arrangements. Checks the arrangements when relevant documents are received. Arrange meetings and events for the senior manager and other staff in the unit. Identifies venues, invites role players, organise refreshments and sets up schedules for meeting and events. Process the travel and subsistence claims for the unit. Process all invoices that emanate from the activities of the work of the senior manager. Records basic minutes of the meetings of the senior manager where required. Draft routine correspondence and reports. Do filling of documents for the senior manager and the unit where necessary. Administer matters like leave registers and telephonic accounts. Receive, records and distributes all incoming and outgoing documents. Handle the procurement of standard items like stationary, refreshments etc. Collect all relevant documents to enable the Director to prepare for meetings. Remains up to date with regard to prescripts/policies and procedures applicable to her / his work environment to ensure efficient and effective support to the senior manager. Study the relevant Public Service and the departmental prescripts / policies and other documents to ensure that the application thereof is understood properly. Remain abreast with the procedures and processes that apply in the office of the senior manager. ENQUIRIES: Mr HS Tshinavhe Tel No: (012) 338 7324 APPLICATIONS: Applications can be submitted by hand delivery during office hours to: Office of the Chief Registrar of Deeds at 600 Lilian Ngoyi Street, Pretoria, 0083. Candidates are also encouraged to apply by using this link http://deedsportal.deeds.gov.za before the closing date as no late applications will be considered. Applications and supporting documents sent to us that are not specified in the advertisement for the post that you are applying for will not be accepted. NOTE: EE Targets: African, Coloured, Indian and White Males, and Indian and White Females, and Persons with Disabilities.