Jobs · KwaZulu-Natal · Office of the Chief Justice
Registry Clerk
Closes Friday 13 November 2026
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Registry clerk at the KwaZulu-Natal High Court in Pietermaritzburg. Handles mail, files and records. Suits a Grade 12 holder with no experience required.
- Handle incoming and outgoing mail, and register and send documents.
- File, trace, retrieve and store documents and files, and keep records safe.
- Process documents for archiving or disposal, and scan files electronically.
- Must have a Grade 12 certificate or equivalent (NQF level 4, recognised by SAQA). No experience is required.
- Knowledge of the National Archives Act and registry procedures is needed, plus MS Office skills.
- Based at the KwaZulu-Natal Division of the High Court in Pietermaritzburg. Salary is R237 453 to R279 708 per year (Level 05). A performance agreement must be signed.
- Apply by email, quoting reference 2026/160/OCJ. The text does not state a closing date.
Generated by claude-haiku-5-5 from the text below; it may be wrong or incomplete. Original wording, page 100 (opens in new tab)
Requirements
- Applicants should be in possession of Grade twelve (12) certificate or equivalent qualification at NQF level four (4) as recognised by SAQA.
- No experience required.
- A relevant qualification in the field of will serve as an added advantage.
- Knowledge and skills:
- Understanding of the National Archives Act and Regulations, understanding of the legislative framework governing the Public Service, knowledge of storage and retrieval procedures in terms of the working environment, understanding of the work in registry and Batho Pele Principles.
- Skilled in communication (written and verbal), interpersonal relations, computer literacy (MS Office), numerical, time management, planning, organising and report writing skills.
Duties
- Handle incoming and outgoing correspondences.
- Receive, sort, register and dispatch mail, distribute notices on registry issues, record receipt files and protection records and ensure correct filling, make sure that the storeroom is locked to limit access, replace torn out registers, keep closed registers safe in the archival storeroom, render an effective filing and record management service, open and close files according to record classification system.
- File /store, trace (manually) and retrieve documents and files, ensure that the information inside the personal file is filed accordingly, complete index cards for all files, maintain safe custody and protection of files and records, label files neatly for easy retrieval, arrange and package files for archives and distribution, ensure that there is enough space for filing in the storeroom to avoid misfiling of documents, register all files requested by relevant clients.
- For example, clients such as Auditors and HR practitioners, process documents for archiving and/ disposal, conduct electronic scanning of files, sort and package files for archives and distribution, compile list of documents to be archived and submit to the supervisor and keep records for archived documents.
How to apply
Applications can be sent via email to 2026/160/OCJ@judiciary.org.za
New to the Z83 form? Read the application guide.
Enquiries
Technical related enquiries: Mr MN Zondi Tel No: (033) 345 8211 HR related enquiries: Ms SZ Mvuyana Tel No: (031) 493 1723
Notes from the department
The Organisation will give preference to candidates in line with the Employment Equity goals.
As printed in Circular 39 of 2026 · page 100 · open the PDF (opens in new tab)
POST 39/121: REGISTRY CLERK REF NO: 2026/160/OCJ SALARY: R237 453 – R279 708 per annum (Level 05). The successful candidate will be required to sign a performance agreement. CENTRE: KwaZulu-Natal Division of The High Court: Pietermaritzburg REQUIREMENTS: Applicants should be in possession of Grade twelve (12) certificate or equivalent qualification at NQF level four (4) as recognised by SAQA. No experience required. A relevant qualification in the field of will serve as an added advantage. Knowledge and skills: Understanding of the National Archives Act and Regulations, understanding of the legislative framework governing the Public Service, knowledge of storage and retrieval procedures in terms of the working environment, understanding of the work in registry and Batho Pele Principles. Skilled in communication (written and verbal), interpersonal relations, computer literacy (MS Office), numerical, time management, planning, organising and report writing skills. DUTIES: Handle incoming and outgoing correspondences. Receive, sort, register and dispatch mail, distribute notices on registry issues, record receipt files and protection records and ensure correct filling, make sure that the storeroom is locked to limit access, replace torn out registers, keep closed registers safe in the archival storeroom, render an effective filing and record management service, open and close files according to record classification system. File /store, trace (manually) and retrieve documents and files, ensure that the information inside the personal file is filed accordingly, complete index cards for all files, maintain safe custody and protection of files and records, label files neatly for easy retrieval, arrange and package files for archives and distribution, ensure that there is enough space for filing in the storeroom to avoid misfiling of documents, register all files requested by relevant clients. For example, clients such as Auditors and HR practitioners, process documents for archiving and/ disposal, conduct electronic scanning of files, sort and package files for archives and distribution, compile list of documents to be archived and submit to the supervisor and keep records for archived documents. ENQUIRIES: Technical related enquiries: Mr MN Zondi Tel No: (033) 345 8211 HR related enquiries: Ms SZ Mvuyana Tel No: (031) 493 1723 APPLICATIONS: Applications can be sent via email to 2026/160/OCJ@judiciary.org.za NOTE: The Organisation will give preference to candidates in line with the Employment Equity goals.