Jobs · National · Office of the Chief Justice
Registry Clerk
Closes Monday 9 November 2026
The circular is the only authoritative source. Open the PDF at page 147 (opens in new tab)
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Registry clerk at the National Office in Midrand. Manages files and storerooms and tracks documents. Suits people with a Grade 12 certificate. No experience is required.
- The job is a registry clerk role. You look after files and the storeroom, and you find and track documents.
- You need a Grade 12 certificate or an equivalent qualification at NQF level 4 recognised by SAQA. No experience is required.
- One year of registry experience is an added advantage.
- You need to know the National Archives Act and the rules for the Public Service, and understand Batho Pele Principles. You also need good communication and computer skills (MS Office).
- The job is at the National Office in Midrand. The successful candidate must sign a performance agreement.
- Send your application by email to 2026/156/OCJ@judiciary.org.za, quoting reference 2026/156/OCJ.
- The advert does not state a closing date. The organisation gives preference in line with its Employment Equity goals.
Generated by claude-haiku-5-5 from the text below; it may be wrong or incomplete. Original wording, page 147 (opens in new tab)
Requirements
- An applicant should be in possession of a Grade 12 certificate or equivalent qualification at NQF level four (4) as recognised by SAQA.
- No experience required.
- A minimum of I-year registry experience as an added advantage.
- Knowledge and skills:
- Understanding of the National Archives Act and Regulations, understanding of the legislative framework governing the Public Service, knowledge of storage and retrieval procedures in terms of the working environment, understanding of the work in registry and knowledge of Batho Pele Principles.
- Skilled in communication (written and verbal), interpersonal relations, computer literacy (MS Office), numeracy, time management, planning and organising and report writing skills.
Duties
- Ensure that there is enough space for filing in the storeroom to avoid misfiling of documents, record receipt files, protection of records and ensure filling, Make sure that the storeroom is locked to limit access, replace torn out registers and keep closed registers safe in the archival storeroom.
- Open and close files according to record classification System, file/store, trace (manually) and retrieve documents and files and ensure that the information inside the personal file is filed accordingly.
- Label files neatly for easy retrieval, arrange and package files for archives and distribution, register all files requested by relevant clients.
- For example, clients such as Auditors and HR practitioners.
- Develop a database for employees who are transferred to other departments, record and screen all correspondence before forwarding, communicate with HR Practitioners from other departments about transferring of files, audit the files to make sure that all documents recorded are still in the file, register the files in the transfer register, register files with Facilities Unit for courier service and update the transfer register for future use.
How to apply
Applications can be sent via email to 2026/156/OCJ@judiciary.org.za
New to the Z83 form? Read the application guide.
Enquiries
Technical Related Enquiries: Ms L Masia Tel No: (010) 493 2532 HR Related Enquiries: Mr K Mphela Tel No: (010) 493 2527
Notes from the department
The Organisation will give preference to candidates in line with the Employment Equity goals.
As printed in Circular 38 of 2026 · page 147 · open the PDF (opens in new tab)
POST 38/218: REGISTRY CLERK REF NO: 2026/156/OCJ SALARY: R237 453 – R279 708 per annum (Level 05). The successful candidate will be required to sign a performance agreement. CENTRE: National Office: Midrand REQUIREMENTS: An applicant should be in possession of a Grade 12 certificate or equivalent qualification at NQF level four (4) as recognised by SAQA. No experience required. A minimum of I-year registry experience as an added advantage. Knowledge and skills: Understanding of the National Archives Act and Regulations, understanding of the legislative framework governing the Public Service, knowledge of storage and retrieval procedures in terms of the working environment, understanding of the work in registry and knowledge of Batho Pele Principles. Skilled in communication (written and verbal), interpersonal relations, computer literacy (MS Office), numeracy, time management, planning and organising and report writing skills. DUTIES: Ensure that there is enough space for filing in the storeroom to avoid misfiling of documents, record receipt files, protection of records and ensure filling, Make sure that the storeroom is locked to limit access, replace torn out registers and keep closed registers safe in the archival storeroom. Open and close files according to record classification System, file/store, trace (manually) and retrieve documents and files and ensure that the information inside the personal file is filed accordingly. Label files neatly for easy retrieval, arrange and package files for archives and distribution, register all files requested by relevant clients. For example, clients such as Auditors and HR practitioners. Develop a database for employees who are transferred to other departments, record and screen all correspondence before forwarding, communicate with HR Practitioners from other departments about transferring of files, audit the files to make sure that all documents recorded are still in the file, register the files in the transfer register, register files with Facilities Unit for courier service and update the transfer register for future use. ENQUIRIES: Technical Related Enquiries: Ms L Masia Tel No: (010) 493 2532 HR Related Enquiries: Mr K Mphela Tel No: (010) 493 2527 APPLICATIONS: Applications can be sent via email to 2026/156/OCJ@judiciary.org.za NOTE: The Organisation will give preference to candidates in line with the Employment Equity goals.