Provisioning Administrative Officer: Assets

Requirements

• National Diploma (NQF 6) in Supply Chain Management or relevant qualification as recognised by SAQA.
• Minimum of 1 year experience in Asset Management or relevant field.
• Knowledge of relevant legislative framework FMA, Treasury Regulations, Public Sector Framework, Asset Management of a Schedule 3A Public Entity and Inventory Management of consumable goods.
• Knowledge of Administrative field, risk management and Auditing and Financial field (GRAP).
• Skills:
• People management and empowerment.
• Analytical.
• Communication (verbal, writing and other), Stakeholder engagement and Client Orientation and Customer Focus.
• Computer literacy.
• Ability to work independently and in a team also work long hours voluntarily.
• Be able to work under pressure, sense of responsibility and loyalty.
• Also be able to work with difficult persons and to resolve conflict.

Duties

• Maintain and update the asset register.
• Check and verify all transaction on Oracle.
• Ensure that all assets are correctly recorded in the asset register in compliance with GRAP.
• Check and verify the correct capturing of serial and barcode numbers.
• Conduct quarterly spot checks and annual asset verification.
• Conduct quarterly spot checks as per schedule.
• Check and verify items as per the Oracle inventory sheet.
• Update office and personal inventories accordingly.
• Counting of all assets during annual verification.
• Coordinate and arrange assets for disposal.
• Check and verify list of items for disposal.
• Authorise disposals on Oracle to generate non authorized disposal report.
• Maintain and update personal equipment.
• Render Secretarial Support to the Disposal Committee.
• Ensure no clashes of dates, prioritise based on the urgency of meetings and confirm all appointments at least 2 days prior to the appointment

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Application must be submitted on a New signed Z83 form obtainable from any Public Service Department accompanied by a recent detailed Curriculum Vitae only, to be considered.
• All attachments for online application must include an application form Z83 and CV only, in PDF and as one (1) document or attachment, indicate the correct job title and the reference number of the post on the subject line of your email.
• Use the correct email address associated with the post.
• JPEG (picture/snapshot) application will not be accepted.
• Shortlisted candidates will be required to submit certified copies of qualifications, Senior Certificate, identity document and driver’s license on or before the day of the interview.
• It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
• The National Department of Forestry, Fisheries and the Environment is an equal opportunity, affirmative action employer.
• Preference may be given to appointable applicants from the underrepresented designated groups in terms of the Department’s equity plan.
• Persons with disabilities are encouraged to apply.
• Correspondence will be limited to successful candidates only.
• Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to:
• Criminal records;
• Citizenship status;
• Credit worthiness;
• Previous employment (reference checks); and Qualification verification.
• Short-listed candidates will be expected to avail themselves at the Department’s convenience.
• Entry-level requirements for SMS posts:
• In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days & Minimum Entry Requirements for SMS that was introduced on 1 April 2015, a requirement for all applicants for SMS posts from 1 April 2020 is a successful completion of the Senior Management Pre-Entry Programme as endorsed by the National School of Government (NSG) prior to appointment.
• The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme.
• Furthermore, Shortlisted candidates must provide proof of successful completion of the course.
• All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• Following the interview and the technical exercise of all SMS posts, the Selection Panel will recommend candidates to attend a generic managerial competency assessment in compliance with the DPSA Directive on the implementation of competency-based assessments.
• Persons appointed will be subjected to a security clearance, the signing of performance agreement and employment contract.
• The Department reserves the right not to make an appointment.
• If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful.
• By submitting the employment application form, you agree and consent in terms of Section 11(1) of the Protection of Personal Information Act (POPIA), 2013 (Act 4 of 2013), for your personal information which you provide to the DFFE to being processed by the department and its employees, agents, Cabinet committees, and subcontractors for recruitment purposes, in accordance with the POPIA of 2013.