Pharmacist Assistant (Post Basic): Grade 1 -3 (Shifts)

Requirements

• Qualifications and Experience:
• A National Senior Certificate/Grade 12/Matric plus an appropriate qualification that allows registration with South African Pharmacy Council as Pharmacist Assistant [Post Basic].
• Current registration with the South African Pharmacy Council (SAPC) as a Pharmacist Assistant Post Basic.
• Ability to travel to all facilities within the cluster.
• Willingness to do after-hours work and be on call including shift work.
• Computer literacy including MS Outlook, Word, Excel and PowerPoint, Literacy in virtual meeting platforms.
• Valid driver’s license except for people with disabilities.
• Knowledge And Skills:
• Pharmacy Act and Regulations, Medicines and Related Substances Control Act.
• Good Communication Skills.
• Support to public health initiatives.
• Safe preparation and dispensing support.
• Stock control and supply support.
• Operational and workflow support.
• Professional and ethical conduct.
• Continuous learning and workplace training Personal Attributes:
• Integrity and professionalism.
• Attention to detail and accuracy.
• Accountability and reliability.
• Calm under pressure and adaptable to change.
• Team player.
• Committed to continuous learning and Batho Pele principles.

Duties

• Order items as authorized by the Nursing Manager.
• Confirm and follow up all orders with DEPOT.
• Provide weekly reports on stock availability.
• Receive stock from depot/hospitals.
• Receive stock from depot/hospitals, by checking physical stock vs invoices, Capture stock on the stock cards, Address all queries with the depot e.g. price queries.
• Issuing stock to cubicles and patients.
• Receive and issue stock using picking lists.
• Check if stock is picked correctly.
• Complete and maintain documentation.
• Record and report excessive stock and deviations to the Depot.
• Assist in maintaining a pharmaceutical stock control system that complies with good pharmacy practice and legal requirement.
• Manage stock to avoid expired stock, Maintain relevant documentation e.g. credit notes, Ensure product safety, Perform stocktaking twice a year, Facilitate returned goods.
• Coordinate pay-point helpdesk services.
• Monitor service level agreement with third party contractors.
• Identify new pay points.
• Re-organize and realign in terms of laid down norms and standards.
• Ensure the establishment of pay point committees.
• Participate in the control and distribution of stock to facilities with particular reference to the dispatching of such products to facilities within the legal requirements and according to good distribution practices.
• Management of cold chain.
• Pack stock after picking.
• Dispatch stock to cubicles.
• Process documents for stock returned from cubicles.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• NB:
• Ensure that you read the conditions and requirements of the post before you apply.
• Failure to comply with the instructions below will result in your application being disqualified.
• By applying, it is understood that you agree to the conditions and requirements of the post.
• Applicants are hereby invited from suitably qualified candidates for vacant posts in the Department of Health.
• Applications should include a fully completed new Z83 form obtainable from any government institution or at www.dpsa.gov.za and must be accompanied by a comprehensive Curriculum Vitae [CV].
• Completion of Z83 Application Form:
• Online applications must include the only Curriculum Vitae [CV] in PDF as attachment.
• Zipped ,IMG and JPEG documents will not be accepted.
• The new Z83 form must be fully completed and signed up by the applicant.
• The following must be considered in relation to the completion of Z83 by applicants:
• All the fields in Part A, Part C and Part D must be completed.
• In Part B, all fields should be completed in full except the following:
• South African applicants need not provide passport numbers.
• If an applicant responded “No” to the question “Are you conducting business with the State or are you a Director of a Public or Private company conducting business with the State? Then it is acceptable for an applicant to indicate ‘not applicable’ or leave blank to the question.
• If yes (provide detail), “In the event that you are employed in the Public Service, will you immediately relinquish such business interest?”.
• Applicants may leave the following question blank if they are not in possession of such: “If your profession or occupation requires official registration, provide date and particulars of registration”.
• Noting there is limited space provided for Part E, F & G, applicants often indicate “refer to Curriculum Vitae (CV)” or “see attached”, this is acceptable as long as the CV has been attached and provides the required information.
• If the information is not provided in the CV, the applicant may be disqualified.
• It must be noted that a CV is an extension of the application for employment Z83, and applicants are accountable for the information that is provided therein.
• The questions related to the conditions that prevent re-appointment under Part F must be answered however applicants currently employed by the public service do not need to complete the section as it is intended for those seeking re-employment.
• Applicants with foreign qualifications remain responsible for ensuring that their qualifications are evaluated by the South African Qualifications Authority (SAQA) and to provide proof of such evaluation.
• Shortlisted candidates will be required to come for an interview, at which time, certified copies of all relevant qualifications, current registration with the relevant statutory body and copy of ID must be submitted.
• All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
• One shall be a practical exercise and the other shall be integrity [ethical conduct] assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process .
• In terms of the Directive on the Implementation of Competency Based Assessments, Training & Development for Members of the Senior Management Services (SMS) in the Public Service, as amended.
• All Shortlisted candidates for the SMS posts will be subjected to technical exercise and interview .Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• Assessment for core competencies outlined in the SMS handbook shall be conducted within one month of the appointment of the candidate.
• The Office shall communicate the logistics for the psychometric assessment to the candidate:
• Only recommended candidates for Senior Management Services (SMS) posts shall undergo psychometric assessment (Giotto, 15FQ+, and CPP assessment).
• Shortlisted candidates for the SMS posts will be required to submit SMS pre- entry certificate obtainable from National School of Government [https://thensg.gov.za/training-course/sms-pre-entryprogramme/.] on appointment.
• The cost for Nyukela is at the applicant ‘s own expense.
• Successful candidates will be expected to enter into performance agreement and sign oath of secrecy.
• Suitable candidate will be subjected to Personnel Suitability Checks [criminal record, citizenship, credit record checks, qualification verification and employment verification] Please note by responding to the advertisement, you consent to the collection, processing, and storing of your Personal Information in accordance with the Protection of Personal Information Act (POPIA).
• Your information will be used soley for the purpose of this promotion and will not be shared with third parties without prior consent unless required by law.
• The successful candidate falling within the designated categories for disclosure of financial interests will be required to disclose his/her financial interests in accordance with the applicable prescripts within 30 days of assumption of duty.
• Only the designated categories will disclose their financial interest in line with Regulation 16 (c),17 (2) & 18 (3) of the Public Service Regulation, 2016 as amended The Department of Health is an equal opportunity Employment Equity and Affirmative Action Employer.
• Females are encouraged to apply for posts at senior management level in order to address the Employment Equity targets within the Department.
• People with disabilities are encouraged to apply and correspondence will be entered into with shortlisted candidates only.
• Correspondence will be limited to shortlisted candidates only due to the large number of applications we envisage to receive; and if you have not heard from us within ninety (90) days of the closing date, please accept that your application has been unsuccessful.
• However, should there be any dissatisfaction, applicants are hereby advised to, within 90 days, request reasons from the Department for any administrative action which has adversely affected them in terms of section 5(1)(2) of the Promotion of Administrative Justice Act 3 of 2000.Kindly note that NO payment of any kind is required when applying for posts advertised in this circular.
• The Department reserves the right not to fill any advertised posts.