Office Manager, Office of the Chief Director: Transport RegulationWestern Cape Mobility Department, Western Cape Government.

Requirements

• An appropriate 3-year tertiary qualification (National Diploma/B-Degree or higher); a minimum of 5 years relevant experience.
• Competencies:
• Knowledge of the following:
• Implement legislation, regulatory frameworks, policies and best practices relevant to the line functions; use information systems that support the management of knowledge and information relating to the line function; use relevant software packages; manage databases; manage information and records; manage projects; implement operational management practices; manage procurement and tendering processes; implement modern systems of governance and administration; manage public service procedures, processes and systems; manage public finance, human resources and related management processes; manage financial processes in accordance with the Public Finance Management Act, 1999, National Treasury Regulations, Provincial Treasury Instructions and other applicable financial policies, prescripts, directives and collective agreements;
• Skills: perform numeracy and literacy functions; perform literacy functions; use computer systems effectively; communicate effectively in the required language; manage projects; perform accounting, finance and audit functions;
• Other: communicate effectively; conduct research; apply analytical thinking; solve problems; deliver presentations; resolve conflicts; plan and organise activities; maintain effective interpersonal relationships; demonstrate commitment and integrity; provide customer-oriented services; act with tact and discretion; maintain good telephone etiquette; manage records; work effectively under pressure; work irregular hours when required; meet tight deadlines; travel regularly away from the office when required.

Duties

• Render line administrative support services.
• Execute research, analyse information and compile complex documents for the Chief Director;
• Provide support to the Chief Director with regard to meetings;
• Manage resources of the office of the Chief Director;
• Manage engagements; remain up to date with regards to the applicable prescripts/policies and procedures applicable to his/ her work terrain to ensure efficient and effective support to the Chief Director; render supervisory functions.

How to apply

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Enquiries

Notes from the department

• Shortlisted candidates will be required to attend interviews on a date and time determined by the department and will be required to submit duly completed and signed vetting and supporting documentation within the timeframe communicated by the WCG and prior to the interview date.
• Failure to provide the required duly completed and signed vetting and supporting documentation within the prescribed timeframe, without reasonable justification, may result in the shortlisted candidate not being considered further in the current recruitment and selection process.
• All shortlisted candidates shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• The selection process will be guided by the EE targets of the employing department by applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference.
• Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.
• Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00.
• Contact the helpline at 086 137 0214.
• For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert.
• Please ensure that you submit your application before the closing date as no late applications will be considered.