Library Assistant

Requirements

• Grade 12 or equivalent qualification.
• Demonstrable competency in acting Independently, Professionally, Accountable and with Credibility.
• Must be computer literate in programs Ms Word, Excel, PowerPoint and Outlook.
• Excellent organizing and planning skills.
• Ability to work independently and under pressure.
• Integrity, reliability, tolerance and determined.
• Able to act independently and work extended hours.
• Excellent administration skills.
• Knowledge of bibliographic information criteria on published works, library services polices and procedure, SCM Procedure, departmental policies and procedures.

Duties

• Provide administrative support services.
• Prepare Library material received from suppliers for exhibitions and process the return of unselected materials.
• Order, procure and process library materials with the ambit of supply Chain Management and assets management functions.
• Select and prepare library materials for processing purposes.
• Receive processed item and link catalogue record on the system.
• Verify correct labelling against bibliographic information.
• File returned library material.
• Provide support with setting up stock and stock taking.
• Render collection development services.
• Search for items on cataloguing on bibliographic database.
• Sort and prioritise items for cataloguing.
• Sort returned Library material by identification for filling, discard, repair, binding, requirements.
• Prepare list and dispatch new items for collection.
• Update correct SLIMS records regarding assets allocation information.
• Circulate special collections and audio-visual material on short loan.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Applicants must apply by submitting applications on the most recent Z83 form obtainable from any Public Service Department or on the DPSA website link: https://www.dpsa.gov.za/newsroom/psvc/ and a comprehensive CV only (with detailed experience information).
• Failure to do so will result in your application being disqualified.
• Only shortlisted candidates will be required to submit certified copies of qualifications and other relevant documents on or before the day of the interview following communication from Human Resources.
• Foreign qualifications must be accompanied by an evaluation report issued by SAQA (only when shortlisted).
• It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation (only when shortlisted).
• All applications must reach the NPA on/or before the closing date.
• No late applications will be accepted/processed.
• Documents should not be password protected, and ZIP files will be blocked.
• The NPA cannot be held responsible for server delays.
• All applications must reach the NPA on/or before the closing date.
• No late applications will be accepted/processed.
• The applicant’s attention is drawn to the fact that the NPA uses an Electronic Response Handling System in terms of e-mailed applications.
• Please do not contact the NPA directly after you have e-mailed your applications to enquire if your application(s) have been received.
• If you have not received an acknowledgement of receipt within one week after the closing date, then you can contact the NPA.
• The NPA reserves the right not to fill any particular position.
• If you do not hear from us within (6) six months from the closing date of the advert, please accept that your application was unsuccessful.
• Successful candidates will be subjected to a security clearance of at least confidential.
• Appointment to this position will be provisional, pending the issue of security clearance.
• Fingerprints will be taken on the day of the interview.
• The social media accounts of shortlisted applicants may be accessed as part of the verification process.
• A valid driver’s license will be a requirement where applicable.
• All shortlisted candidates, including SMS, shall undertake two pre- entry assessments which are, a practical exercise and an integrity (ethical conduct) assessment.
• All SMS posts will be subjected to a lifestyle audit.
• SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the NPA.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• A pre-entry certificate obtained from the National School of Government (NSG) is required for all SMS applicants for Public Service Act positions in the NPA (SMS pre-entry certificate to be submitted prior to appointment).
• NPA Act appointments are exempted from the pre-entry certificate requirement.
• This is a Public Service specific training programme.
• The name of the course is Certificate for entry into the SMS.
• The full details can be sourced from the link https://www.thensg.gov.za/training- course/sms-pre-entry-programme/..
• Applicants are advised that from 1 January 2021 a new application form for employment (Z83) is in use.
• The new application for employment form can be downloaded at www.dpsa.gov.za- vacancies.
• From 1 January 2021 should an application be received using the incorrect (old) application for employment (Z83), it will not be considered.
• NB! Applicants who are successful must please note that the NPA is not in a position to pay resettlement costs.