Director: Internal Operations Executive Support (Ate)

Requirements

• A Grade 12 is required coupled with a minimum Bachelor’s degree (equivalent to NQF level 7) in Public Administration or Management or Project Management.
• A minimum 5 years of experience at a middle/senior managerial level obtained in management and facilitation of programmes.
• Knowledge of the Public Service Policy Framework.
• In-depth knowledge and experience of the operational environment of an executive office.
• Knowledge and experience of the policy analysis and interpretation.
• Successful completion of the Nyukela Public Service Senior Management Leadership Programme as endorsed by the National School of Government available as an online course on https://www.thensg.gov.za/training-course/sms-pre-entry-programme/, prior to finalisation of an appointment.

Duties

• Strategic Support:
• Coordinate the effectiveness of meetings pertaining to the EXCO and assist with logistical arrangements.
• Provide advice pertaining to concerns addressed in submissions relating to Programme 1 departmental matters and fast-tracking explanatory submissions for approval.
• Monitor progress and confirm completion by divisions of required activities as directed by the DG in respect of Programme 1 matters.
• Coordinate and assist on outstanding Programme 1 related strategic deliverables, and progress on divisional strategic objectives for implementation.
• Manage the stakeholders’ engagement pertaining to concerns and queries for resolution and provide feedback on matters relating to Programme 1.
• Coordinate the management information system in respect of Programme 1 matters in compliance with the governance of financial management needs of the office.
• Assist with the co- ordination of projects for execution.
• Administrative and Office Support:
• Draft memoranda, submissions and correspondence for approval on matters relating to Programme 1.
• Assist with the scoping, co-ordination and administration of projects, from start to finish as required.
• Perform secretariat responsibilities for forums for senior management meetings and follow-up on outstanding plans.
• Coordinate the preparation of documents and perform proofreading and quality control on documents for correctness.
• Exercise oversight on the document management and electronic filing system for effectiveness in respect of Programme 1 matters.
• Coordinate the logistics around corporate functions, conferences, management meetings etc.
• Stakeholder Engagement:
• Engage stakeholders on all correspondence relating to Programme 1 matters and disposed thereof appropriately and timeously.
• Liaise with all spheres of government, public entities and private sector organisations in relation to Programme 1 matters.
• Financial Management:
• Comply with relevant legislation frameworks including the PFMA and Public Service Act.
• Manage the budget.
• Identify and recommend the movement of funds between items in consultation with the relevant stakeholders.
• Policy Analysis and Research:
• Initiate research and stay abreast of policies, procedures and due processes in compliance with legislation.
• Analyse policies and prescripts and other documents applicable to the smooth operation of the Department and apply accordingly.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Applications must quote the relevant reference number and consist of:
• A fully completed and signed Z83 form and a recent comprehensive CV.
• Submission of copies of qualifications, Identity document, and any other relevant documents will be limited to shortlisted candidates only.
• All non-SA citizens will be required to submit proof of permanent residence in South Africa when shortlisted.
• Personnel suitability checks will be done during the selection process.
• Applicants could be required to provide consent for access to their social media accounts.
• Correspondence will be limited to shortlisted candidates only.
• If you have not been contacted within 1 month of the closing date of this advertisement, please accept that your application was unsuccessful.
• In the pursuit of diversity and redress, appointments will be made in line with the DSBD EE Plan.
• All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• The successful candidate will be required to sign a performance agreement within three months of appointment, as well as complete a financial interest declaration form within one month of appointment and annually thereafter.
• The Department reserves the right not to fill or withdraw any advertised post.
• Note: a new application for employment (Z83) form is applicable from 01 January 2021.
• The new form can be downloaded online at http://www.dpsa.gov.za/dpsa2g/vacancies.asp