Deputy Director: Facilities and Work Environment Management

Requirements

• A Grade 12 and National Diploma/ Bachelor's degree NQF Level 6/7 in Public Management /Administration/ Business Administration/ Project Management/ facilities management/ management services. or any other qualification under built environment.
• 3 years’ experience at entry level management (ASD) in a related field.
• A valid code 08/10 driver’s licence.
• Knowledge and Skills:
• Change management.
• Knowledge national building act.
• Knowledge of projects management.
• Knowledge of risk assessment and hazard identification.
• Knowledge of budgeting and financial management. knowledge of disaster management.
• Knowledge of day-to-day maintenance.
• Knowledge of ohs act. national archives and records services of South Africa act. promotion to access to information act.
• (PAIA) Promotion of administrative justice act.
• Information security policy.
• Electronic communication transaction act.
• Electronic document management system.
• Business writing skills.
• Project process skills.
• Risk assessment and mitigation.
• Disaster management.
• Systems and administrations skills.
• Decision making skills.
• Computer skills.
• Negotiating skills.

Duties

• Infrastructure management: oversee all aspects of facilities and maintenance within the department.
• Oversee capital projects as required.
• Manage developmental plans for the department the long- and short-term maintenance programmes and associated budget. coordinates building usage and leases.
• Review projects-decisions, confers with staff and contractors.
• Inspect upon project completion.
• Supervise inspection programmes for existing facilities.
• Oversee supervision of reception area within head office.
• Oversee provision of cleaning and hygiene services for facilities.
• Oversee allocation and usage of departmental parking bays.
• Management of occupational health and safety within the department:
• Manage the implementation of ohs within the department.
• Manage ohs awareness campaigns.
• Manage the facilitation of building/infrastructure inspection for safety compliant.
• Facilitate and ensure functioning of ohs committee.
• Ensure that OHS awareness sessions are conducted.
• Facilitate the implementation of fire drills and ensure emergency plans are in place.
• Management of central registry:
• Manage the implementation of records management policies and systems.
• Manage the facilitation of records management workshop.
• Manage the disposal of records in accordance with national archives and records services of South Africa.
• Manage the provision of effective records management systems.
• Manage the provision of efficient service for registry and storage components within the department.
• Budget and financial management:
• Manage the procurement plan and budget needs for the unit.
• Manage the utilisation of budget.
• Oversee and report expenditure for goods and services.
• Oversee and report over- expenditure reports for unit. attend budget monitoring /vetting committee. monitor wasteful expenditure within the unit.
• Risk management:
• Implementation of risk management action plans.
• Implementation of audit recommendations.
• Cooperate with risk management unit, risk management committee, risk champions relevant stakeholders involved in risk management.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Applications must be submitted on new Z83 form, obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents (effective from 01 January 2021).
• All fields in Part A to D of the Z83 form must be completed, and Part E to G noting that there is limited space provided applicants often indicate “refer” to CV or see attached, this is acceptable as long as the CV is attached and provides the required information.
• If the information is not provided in the CV, the applicant may be disqualified.
• The question related to the conditions that prevent re-appointment under Part F must be answered.
• Declaration must be completed and signed.
• The fully completed and signed new Z83 form should be accompanied by a recently updated comprehensive CV only (only shortlisted candidates will be required to submit certified copies of qualifications).
• Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualifications Authority (SAQA).
• Applicants who do not comply with the above requirements, as well as late applications, will not be considered.
• Failure to submit all the requested documents will result in the application not being considered.
• Correspondence will be limited to short-listed candidates only.
• If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful.
• All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.
• One must be a practical exercise, and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• Suitable candidates will undergo a personnel suitability check (Vetting, criminal record, citizenship, credit record checks, qualification verification, and employment verification).
• The Department of Community Safety reserves the right not to make an appointment and to use other recruitment processes.
• Candidate will be placed according to corridor coordination and the Department’s needs.
• The Department will not accept posted, emailed or hand delivered applications.
• We encourage youth, people with disability, coloured, Indian and white to apply and a confirmation of disabilities from a registered medical practitioner must be attached to the application.
• Please Note:
• Due to the large number of applications, we envisage to receive, applications will not be acknowledged.
• If you do not receive any response within 3 months, please accept that your application was unsuccessful.