Deputy Director: Demand and Acquisition

Requirements

• Matric plus NQF level 7 in Supply Chain Management / Logistics or relevant qualification.
• Coupled with a minimum of 3-5 years’ experience at an Assistant Director level in Demand Management environment.
• Competencies:
• Knowledge and understanding of legislative and policy framework regulating Asset Management processes, procedures, and systems.
• Knowledge Public Finance Management Act.
• PPPFA, PPPFA Regulations, SCM Practice notes, All the SCM Prescripts, Asset Management skills, Analytical Skills, Project Management Skills, Report writing skills, Communication Skills, conflict management skills, Interpersonal Skills, Planning and Organizing skills, Leadership Skills, and Financial Skills.
• A valid drivers’ licence.

Duties

• Manage the process of request for demand and acquisition of goods and Services:
• Ensure that Annual Demand plan is compiled annually.
• Ensure that Demand Plan reports are aligned to departmental operational plans and activities.
• Monitor and manage leads time response versus requisitions and service delivery turnaround times from suppliers.
• Analyse, monitor and process all procurement transactions prior each financial year.
• Oversee management of stores management pertain to stores items.
• Monitor and manage validity of SAP transactions within the system by requesting management SAP reports.
• Advise and engage management on new policies in respect of procurement matters i.e. bidding process, contract management, practice notes and continuous improvement tender administration reforms.
• Engage business units with regards to status of their respective demand plans) and Effectively advice management on new policies regarding procurement matters.
• Manage and implement systems to ensure deliveries of goods, services and payments:
• Ensure that goods and or service received from suppliers is in line with PO issued and further ensure that they are in good condition, correct stock prior handing it over to the relevant unit.
• Ensure that RLS-02 (Good Confirmation) are captured on time when receiving invoice.
• Ensure constant follow-ups on all outstanding orders are recorded and suppliers are informed in writing.
• Monitor and advise on all tolerances (Price differences).
• Monitor and speed up all outstanding payments on Cockpit Web cycle and missing GRV’S daily.
• Ensure that all internal and external queries are attended within 2 days and query register is maintain for official purposes.
• Ensure invoices for goods and service rendered are processed on timeously within turnaround time of 10 days.
• Expedite, and Engage directorates regarding the delivery of goods and services rendered for invoicing.
• Engage business units with regards to status of their respective invoices (outstanding and paid invoices).
• Ensure that reorder levels are maintained for all store related items.
• Ensure that internal requisition forms (VA2) are signed properly by designated official’s prior issuance of stock.
• Ensure the provision of secretarial support in departmental demand committee:
• Ensure that BAC (Bid Adjudication Committee) agendas are compiled correctly.
• Manage the distribution of agendas and minutes to all members at least on the two days prior to the meetings.
• Check and ensure that minutes of the meetings are correctly taken, and clients are informed in writing of the outcome.
• Act as advisor to the adjudication evaluation panels.
• Arrange ad hoc meeting and ensure the recording of deliberations of the meetings.
• Coordinate and support with the development of request for proposal/Specifications.
• Ensure that the projects are aligned to the strategic objectives of the department.
• Ensure that the Procurement plan and Demand plans are aligned to the budget and submitted to GPT on time.
• Support the business units to develop specifications/Terms of reference.
• Review the specifications and Terms of reference before they are submitted to the Bid Committees.
• Management of Sub-Directorate:
• Management of the Sub-Directorate.
• Manage and solve conflict within the Sub-Directorate.
• Management of skills development plan of the Sub-Directorate.
• Management of the PMDS within the Sub-Directorate.
• Management of leave within the Sub-Directorate.
• Management of audit finding and queries of the Sub-Directorate.

How to apply

For attention:Human Capital management

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Applications must be submitted on a duly online completed Z83 form It is our intention to promote representivity (race, gender, and disability) in the Public Service through the filling of these posts.
• Preference will be given to people with disabilities, and they will be exempted from a driver’s license requirement.
• Applications should be submitted strictly online at https://jobs.gauteng.gov.za/Public/Jobs.aspx or http://jobs.gauteng.gov.za/Public/Jobs.aspx and it should be accompanied by a most recent Z83 form which may be obtained from any Public Service Department or on the internet at www.gov.za/documents. and comprehensive Curriculum Vitae (CV), certified copies of qualifications and Identity will be submitted upon request (no postal or hand delivery applications will be accepted).
• It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• Furthermore, the recommended candidate will be required to produce his/her SMS Pre-entry certificate as offered by the National School of Governance (NSG) prior to the appointment being made.
• The certificate for entry into SMS and full details can be sourced by the following link: http://www.thensg.gov.za/training-course/sms-pre-entry-programme/.
• Preference will be given to female applicants for SMS posts.
• All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments; one will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• The Selection panel shall score both technical exercises as an additional criterion in the interview process.
• Correspondence will only be limited to shortlisted candidates.
• If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful.
• Failure to comply with the above instructions of specifically attaching a recent Z83 and a comprehensive CV will result in applications being disqualified.