Deputy Director: Cabinet and Cluster Coordination

Requirements

• National Diploma (NQF6) in Public Administration/ Management, Development Studies or relevant qualification as recognized by SAQA.
• A minimum of five (5) years’ experience in Cluster Coordination, Intergovernmental Relations/Secretarial or relevant field of which three (3) years should be at entry /junior management level (Assistant Director level or equivalent).
• Knowledge of government planning, monitoring and decision-making frameworks, Government policies and prescripts, Department procedures, programmes and priorities; environmental and development issues; work of Government planning and reporting mechanisms.
• Extensive understanding of Government Cabinet systems and protocols (FOSAD and Ministerial Clusters, Cabinet and its Committees).
• Ability to work independently and over extended hours, gather and analyse information, work under extreme pressure and resolve conflict.
• The successful candidate must have strong communication (verbal and written) and stakeholder engagement, problem solving, good research and analytical skills, and time management skills.
• The ability to prepare and quality assure executive briefing material, manage multiple deadlines through coordination, planning and organising, report-writing, presentation and computer skills are essential.
• Knowledge of record keeping.

Duties

• Provide effective Cluster support and coordination by coordinating Departmental participation in DG and Ministerial Cluster engagements; facilitating the internal processing of Cabinet memoranda through relevant Cluster processes; coordinating inputs, documentation, representative arrangements and presentations; liaising with relevant branches and external Cluster Secretariats; and reviewing Cluster reports, minutes and outcomes for matters with implications for the Department.
• Coordinate support for executive engagements in Cabinet and Cluster processes by reviewing relevant documentation, coordinating and quality assuring branch inputs, preparing briefing notes and introductory remarks, and ensuring the timely submission of related material.
• Provide effective Cabinet support and coordination by reviewing Cabinet memoranda and supporting documentation for compliance with applicable guidelines, templates and submission requirements; facilitating the processing of memoranda for Director-General sign-off and timely submission to the Minister’s office for consideration and further processing; monitoring progress against the approved Cabinet programme; communicating Cabinet decisions with implications for the Department; and facilitating follow- up on outstanding Cabinet matters.
• Facilitate and coordinate planning, monitoring and reporting processes, including allocated SONA, MTDP and other government planning processes;
• Manage and maintain accurate Cabinet and Cluster documentation, submissions, decisions and correspondence, and ensure that documents are stored, circulated and archived in accordance with MISS requirements and departmental protocols.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Application must be submitted on a New signed Z83 form obtainable from any Public Service Department accompanied by a recent detailed Curriculum Vitae only, to be considered.
• All attachments for online application must include an application form Z83 and CV only, in PDF and as one (1) document or attachment, indicate the correct job title and the reference number of the post on the subject line of your email.
• Use the correct email address associated with the post.
• JPEG (picture/snapshot) application will not be accepted.
• Shortlisted candidates will be required to submit certified copies of qualifications, Senior Certificate, identity document and driver’s license on or before the day of the interview.
• It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
• The National Department of Forestry, Fisheries and the Environment is an equal opportunity, affirmative action employer.
• Preference may be given to appointable applicants from the underrepresented designated groups in terms of the Department’s equity plan.
• Persons with disabilities are encouraged to apply.
• Correspondence will be limited to successful candidates only.
• Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to:
• Criminal records;
• Citizenship status;
• Credit worthiness;
• Previous employment (reference checks); and Qualification verification.
• Short-listed candidates will be expected to avail themselves at the Department’s convenience.
• Entry-level requirements for SMS posts:
• In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days & Minimum Entry Requirements for SMS that was introduced on 1 April 2015, a requirement for all applicants for SMS posts from 1 April 2020 is a successful completion of the Senior Management Pre-Entry Programme as endorsed by the National School of Government (NSG) prior to appointment.
• The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme.
• Furthermore, Shortlisted candidates must provide proof of successful completion of the course.
• All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• Following the interview and the technical exercise of all SMS posts, the Selection Panel will recommend candidates to attend a generic managerial competency assessment in compliance with the DPSA Directive on the implementation of competency-based assessments.
• Persons appointed will be subjected to a security clearance, the signing of performance agreement and employment contract.
• The Department reserves the right not to make an appointment.
• If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful.
• By submitting the employment application form, you agree and consent in terms of Section 11(1) of the Protection of Personal Information Act (POPIA), 2013 (Act 4 of 2013), for your personal information which you provide to the DFFE to being processed by the department and its employees, agents, Cabinet committees, and subcontractors for recruitment purposes, in accordance with the POPIA of 2013.