Chief Works Managers: Technical Assistant/Support

Requirements

• A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Electrical/ Mechanical Engineering/ Quantity Surveying/ Civil Engineering/ Structural Engineering or Architectural Studies at NQF level 6 as recognised by SAQA.
• Appropriate three years' post-qualification electrical engineering experience in building services.
• A valid driver’s Licence.
• Knowledge of the Occupational Health and Safety Act; knowledge of PFMA and National Building Regulations.
• Knowledge of Government Procurement systems in the built environment; technical knowledge of key functions related to best practice within integrated Facilities Management.
• Knowledge of Supply Chain Management Framework and Government budget procedure Skills.
• Computer Literacy in MS Office (MS Word, MS Excel, MS PowerPoint, and MS Outlook), report writing skills, planning and organising, project management skills, leadership skills, problem-solving, facilitation skills, effective communication skills.
• Be patient, understanding, trustworthy, dependable, innovative, hardworking and analytical thinking.
• Ability to work under pressure, Self-Motivated, and Creative.

Duties

• Assist with the planning, scheduling and conducting of Facility Condition Assessments (FCAs) across departmental facilities, including site inspections, photographic surveys and data collection on the condition of building elements and services.
• Capture and consolidate FCA site information into condition assessment schedules, reports and supporting documentation for review by the ASD and Directors.
• Assist the ASD and Directors:
• Facilities Management with day-to-day technical and administrative tasks in the Technical Unit and carry out instructions and assignments as directed.
• Provide administrative support to the Technical Unit, including diary coordination, minute-taking, filing, and tracking of correspondence, submissions and approvals.
• Assist in the compilation, formatting and proofreading of technical reports, presentations, schedules and other documents prepared by the Technical Unit.
• Support the ASD and Directors in monitoring the progress of TFM and facilities management projects, and help track outstanding actions, deadlines and deliverables.
• Assist with the preparation and collation of documentation for meetings, site visits and technical evaluations, and follow up on action items as instructed by seniors.
• Maintain and update records, registers and databases relating to facility condition assessments, maintenance requests and technical unit activities.
• Assist with logistical and administrative arrangements for site visits and inspections undertaken by the Technical Unit.
• Perform any other reasonable duties as assigned by the ASD or Directors:
• Facilities Management in support of the Technical Unit's operations.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Applications must be submitted on the prescribed Z83 application form (obtainable from any Public Service Department or on the DPSA website link: https:/www.dpsa.gov.za/newsroom/psvc/, which must be signed, initialled and dated by the applicant, and must be accompanied by a detailed curriculum vitae (CV) only.
• Candidates are not required to submit certified copies of qualifications and related documents on application.
• Only shortlisted candidates will be required to submit certified copies of qualification and other related documents on or before the date of interview, which should not be older than six months.
• Should an application be submitted using incorrect/old Z83 application form, such an application will be disqualified.
• Further take note of the following on completion of Z83 application form:
• PART A and PART B must be fully completed.
• PART C - PART G:
• Noting that there is a limited space provided applicants may refer to CV or indicate.
• This will be acceptable as long as the CV has been attached and provides the required information.
• Page 1 of the Z83 application form must be initialled and page 2 signed and dated by the applicant.
• Failure to comply with the above instructions may result in an application being disqualified.
• Applicants applying for more than one advertised post must submit separate Z83 application forms and CVs in respect to each post being applied for.
• Should an application be received where an applicant has applied for more than one posts on the same Z83 application form, the applicant will be considered for the first post indicated on the Z83 application form only.
• Applications will be received via post/courier services, hand deliveries or email.
• Late applications will not be considered.
• Regulation 57 (c) and 67 (9) of the Public Service Regulations 2016, as amended, requires the executive authority to ensure that he or she is fully satisfied of the claims being made and the finalisation of Personnel Suitability Checks in order to verify claims and check the candidate for purpose of being fit and proper for employment, respectively.
• Shortlisted candidates must be willing to undergo normal vetting and verification processes.
• Note:
• It is the responsibility of all applicants to ensure that foreign qualifications are evaluated by SAQA.
• Due to large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to shortlisted candidates only.
• Should you not have heard from us within three months from the closing date, please regard your application as unsuccessful.
• Entry level requirements for SMS posts: in terms of the Directive on Human Resource Management and Development on Public Service Professionalisation Volume 1 a requirement for appointment into SMS posts is the successful completion of the Senior Management Pre-Entry programme as endorsed by the National School of Governance (NSG).
• The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https: www.thensg.gov.za/training –course /sms-pre-entry programme/.
• All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• All shortlisted candidates, including SMS, shall undertake two pre- entry assessments.
• One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• Note:
• For emailed applications, please submit a Single PDF document or one attachment per application to the email address designated on the specific position.
• Kindly note that the emailed applications and attachments should not exceed 15MB.
• It remains the candidate’s responsibility to ensure that their application is successfully submitted using the required single pdf document.
• Encrypted document will not be accepted.
• All though an email application option is available, applicants are encouraged to hand deliver their application.
• Important:
• Applicants must submit a separate application for each post applied for, clearly indicating the correct reference number and post title on each application.
• Applicants who apply for more than one post must submit a separate application for each post.
• Failure to comply with this requirement may result in the application not being considered.