Casual Worker: Communication Service Agency

Requirements

• Applicants should be in possession of an appropriate National Diploma (NQF level 6) or Degree (NQF level 7) in Office management, Office Assistant, Secretarial and Administration qualification / or any other related qualification / training course as recognised by SAQA.
• Working outside normal office hours.
• Valid driver’s license.

Duties

• The successful candidate will be responsible for planning and management of all activities relating to the office of the Chief Director.
• The candidate will be expected to render administrative support services to the Chief Directorate.
• Provide secretarial support services to the manager which includes coordination of meetings for the Chief Directorate, compile the agenda in consultation with the Chief Director., arrange catering for the directorate’s meetings, provide accurate minute taking and timeous availability of minutes., follow up on action decision with the relevant officials.
• Ensure proper filing of all incoming and outgoing documents and index for each file.
• Scrutinize routine submissions or reports and make notes and/or recommendations for the Chief Director.
• Verify and submit all payment advices/orders/petty cash documents to the Chief Director for signature.
• Order and control stationery and office equipment.
• Follow- up on the information for OPMS and Risk Reports.
• Serve as sub-office asset holder.
• Follow-up with the rest of the sub office asset holders on their submissions.
• Arrange flight bookings and travel and subsistence Advances/ claims for the Chief Directorate.
• Liaise with travel agencies to make travel arrangements.
• Process the travel and subsistence claims for the unit.
• Process all invoices that emanate from the activities of the work the manager.
• Manage the diary of the Chief Director.
• Provide receptionist support service to the manager.
• Management of monthly projections, finances and orders.
• Compile reports received from other Directorates into one reporting line with the Directive on the Professionalisation of Human Resource Management and Development in Public Service.

How to apply

For attention:Ms P Kgopyane

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Applicants with disabilities are encouraged to apply.
• The old prescribed application or employment form Z83 was withdrawn with effect from 31 December 2020.
• As per the Government Gazette No:
• 43872, any applicant who submits an application on or after 1 January 2021 must do so on the new prescribed Z83 form, obtainable from any Public Service Department or on the internet at www.gov.za/documents.
• Failure to submit an application on the new prescribed Z83 form will lead to disqualification.
• Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the fully completed and signed Z83 form and a detailed curriculum vitae.
• Communication regarding submission of certified copies of qualifications and other relevant documents will be limited to shortlisted candidates.
• Therefore, only shortlisted candidates will be required to submit certified documents on or before the day of the interview, following communication from the department.
• Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA).
• Applicants who do not comply with the above- mentioned requirements, as well as applications received late, will not be considered.
• Correspondence will be limited to short-listed candidates.
• If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful.
• The successful candidate must disclose to the DG particulars of all registrable financial interests, sign a performance agreement and employment contract with the DG within three months from the date of assumption of duty and obtain a top-secret security clearance.
• All appointments are subject to the verification of educational qualifications, previous experience, citizenship, reference checks and security vetting.
• The department reserves the right to fill or not to fill the vacant post.
• The successful candidates will enter into an employment contract with the GCIS that will be reviewed based on performance expiration.
• By submitting the employment application form, you agree and consent in terms of section 11 (1) of the Protection of Personal Information Act, 2013 (POPIA), for your personal information which you provide to the Government Communication and Information System (“GCIS”) being processed by the GCIS and its employees, agents, cabinet committees, and sub-contractors for recruitment purposes, in accordance with the Protection of Personal Information Act.
• All shortlisted candidates will undertake a pre-entry practical exercise as part of the assessment method to determine their suitability based on the technical and generic requirements of the post.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• Please detail courses passed in the CV as per the academic transcript.