Assistant Director: Sourcing and Supplier Development

Requirements

• Matric plus NQF level 6/ National Diploma in Supply Chain Management or Logistics, or relevant qualification as recognised by SAQA, coupled with a minimum of 3-5 years’ experience in acquisition and contract management environment.
• Competencies:
• Knowledge and understanding of tender and contract management legislative framework in the Public Service;
• Knowledge and understanding of PFMA and other SCM Legislation;
• Knowledge of Department’s procedures on tenders and contracts administration;
• Ability to work in a highly-pressured environment and driven by a sense of urgency to meet deadlines;
• Thorough understanding of policy formulation and co- ordination;
• Analytical Skills;
• Project Management Skills;
• Report writing skills;
• Communication Skills;
• Problem solving skills;
• Conflict management skills;
• Interpersonal Skills;
• Planning and Organizing skills;
• Leadership Skills;
• Coordination Skills;
• Analytical Skills;
• Contract management skills;
• Tender management skills;
• Team working;
• Supervision;
• Communication;
• Problem Solving and Analysis;
• Staff Development;
• Financial Management and Procedures;
• Budgeting Processes;
• Policies, procedures and legislations;
• Planning and co-ordinating;
• A valid driver’s license.

Duties

• Ensure the updating of suppliers’ database on an ongoing basis;
• Ensure the registering of suppliers on departmental supplier database;
• Administer the updating of existing information of suppliers on database;
• Administer and maintaining effective systems and procedures for suppliers registration and accreditation;
• Ensure that goods are procured in line with PFMA, PPPFA, Treasury Regulations and Supply Chain Management Guidelines to Accounting Officers;
• Ensure the implementation of and adherence to policies and procedures;
• Ensure the submission of approved tender specifications (pack) to GDF for advertising on e-Tender Portal and Government Tender Bulletin;
• Conduct briefing sessions;
• Guide role players on policy and procedures during the tendering processes;
• Present SCM processes or background of the tender to the Bid Evaluation Committee members;
• Facilitate all bid committees;
• Ensure the preparation of BSC, BEC and BAC minutes;
• Ensure preparation of submissions to the Adjudication Committee;
• Ensure proper management and facilitation of tender processes;
• Ensure the preparation and coordination of all Public Adjudication Committee processes;
• Presenting Tender and Sourcing processes to end- users;
• Compilation of monthly, quarterly and annual report on tenders to management and Provincial Treasury;
• Administer the invitation of quotations from the suppliers listed on the database;
• Oversee the obtaining of quotations;
• Ensure that goods and services are obtained from the suppliers who score the highest points according to the PPPFA.;
• Administer and maintain all records in respect of Requests for Quotations (RFQ);
• Communicate and save information about unreliable service providers;
• Interacting with CIPRO/DTI and National Treasury;
• Advice service providers on steps to follow to comply with the Departmental requirements;
• Facilitate the approval in respect of the awarding of quotations;
• Supervise the regular verification of VAT registrations and preferential point system; identify, assess, and prioritize risks of different projects within the supply chain;
• Measure, analyse, and manage the performance of a supplier;
• Ensure that supplier performance evaluation and reports are completed for proper management of contracts;
• Ensuring that a vendor adequately performs a contracted service;
• Monitor contract and commitment registers to ensure that the service providers are not under/ overpaid;
• Check that BAC (Bid Adjudication Committee) agendas are compiled correctly;
• Manage the distribution of agendas and minutes to all members at least on the two days prior to the meetings;
• Check and ensure that minutes of the meetings are correctly taken and clients are informed in writing of the outcome;
• Act as advisor to the adjudication evaluation panels;
• Arrange ad hoc meeting;
• Ensure the recording of deliberations of the meetings;
• Management of staff performance;
• Management of leave plan;
• Management of staff training and development;
• Coordinate activities of the division.
• A valid driver’s license.

How to apply

For attention:Human Capital management

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Applications must be submitted on a duly online completed Z83 form It is our intention to promote representivity (race, gender, and disability) in the Public Service through the filling of these posts.
• Preference will be given to people with disabilities, and they will be exempted from a driver’s license requirement.
• Applications should be submitted strictly online at https://jobs.gauteng.gov.za/Public/Jobs.aspx or http://jobs.gauteng.gov.za/Public/Jobs.aspx and it should be accompanied by a most recent Z83 form which may be obtained from any Public Service Department or on the internet at www.gov.za/documents. and comprehensive Curriculum Vitae (CV), certified copies of qualifications and Identity will be submitted upon request (no postal or hand delivery applications will be accepted).
• It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA).
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.
• Furthermore, the recommended candidate will be required to produce his/her SMS Pre-entry certificate as offered by the National School of Governance (NSG) prior to the appointment being made.
• The certificate for entry into SMS and full details can be sourced by the following link: http://www.thensg.gov.za/training-course/sms-pre-entry-programme/.
• Preference will be given to female applicants for SMS posts.
• All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments; one will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• The Selection panel shall score both technical exercises as an additional criterion in the interview process.
• Correspondence will only be limited to shortlisted candidates.
• If you have not been contacted within 3 months of the closing date of this advertisement, please accept that your application was unsuccessful.
• Failure to comply with the above instructions of specifically attaching a recent Z83 and a comprehensive CV will result in applications being disqualified.