Jobs · Gauteng · The Presidency
Assistant Director: Records Management (Auxilary Services)
Closes Friday 6 November 2026
The circular is the only authoritative source. Open the PDF at page 171 (opens in new tab)
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AI summary — always check the official circular
Senior management post to run records, registry and switchboard services, with staff supervision. Suits people with 3 to 5 years of records management experience and knowledge of NARSSA and IDMS.
- Main duties: manage paper and electronic records, registry and mail, and records storage and disposal.
- Also: train and manage staff, write procedures, review policies, and monitor telephone and switchboard services.
- Must have: a Senior Certificate plus a Bachelor's degree or National Diploma in Records, Registry or Archives Management, or an equivalent NQF level 6 qualification.
- Must have: 3 to 5 years of related experience, and knowledge of NARSSA, public service rules and the IDMS system.
- Based in Pretoria. Salary is R487 197 per year (Level 09). Reference number: AUX/PRES/2026.
- Email applications: the subject line must contain only the reference number, with no spaces. Enquiries: Mr Charles Ford, (021) 464-2216. No closing date is stated.
Generated by claude-haiku-5-5 from the text below; it may be wrong or incomplete. Original wording, page 171 (opens in new tab)
Requirements
- A Senior Certificate plus an appropriate Bachelor’s degree/ or National Diploma in Records, Registry, Archives Management OR an equivalent qualification on NQF level 6.
- Minimum of three (3) to five (5) years related experience.
- Knowledge of the National Archives and Records Service of South Africa Act (NARSSA), 1996, and relevant public service prescripts.
- Knowledge of the Integrated Document and Records Management System (IDMS), electronic correspondence management and records retrieval processes.
- Process competencies:
- Communication, both oral and written.
- Client orientation and customer focus.
- Honesty and integrity.
- Service delivery innovation.
- Planning and Execution.
Duties
- Records Governance:
- Implement policies, maintain file plans and ensure NARSSA compliance.
- Records Management:
- Manage paper-based and electronic records, including the integrated document management system (IDMS) and correspondence.
- Registry Services:
- Oversee Registry and Mini- Registry operations, mail and correspondence control and service standards.
- Records Preservation:
- Manage records retention, secure storage, authorised disposal and archival transfers.
- Training and Support:
- Manage and train staff, develop SOPs, Review Policies and provide records management guidance.
- Systems and Improvement:
- Monitor electronic systems, support digitisation, address backlogs and report on performance.
- Telephone and Switchboard Services:
- Manage and Monitor telephones, switchboard service delivery, resolve operational issues and liaise with ICT and service providers.
How to apply
The Presidency, Private Bag X1000, Pretoria, 0001 or Hand deliver at Government Avenue, Union Buildings, Pretoria or by email: applications@presidency.gov.za
For attention:Ms L Mphahlele
New to the Z83 form? Read the application guide.
Enquiries
Mr Charles Ford Tel No: (021) 464-2216
Notes from the department
- NB:
- Email applications must on the subject line state only the Reference number:
- AUX/PRES/2026 (with no spaces)
As printed in Circular 38 of 2026 · page 171 · open the PDF (opens in new tab)
POST 38/238: ASSISTANT DIRECTOR: RECORDS MANAGEMENT (AUXILARY SERVICES) REF NO: AUX/PRES/2026 SALARY: R487 197 per annum (Level 09) CENTRE: Pretoria REQUIREMENTS: A Senior Certificate plus an appropriate Bachelor’s degree/ or National Diploma in Records, Registry, Archives Management OR an equivalent qualification on NQF level 6. Minimum of three (3) to five (5) years related experience. Knowledge of the National Archives and Records Service of South Africa Act (NARSSA), 1996, and relevant public service prescripts. Knowledge of the Integrated Document and Records Management System (IDMS), electronic correspondence management and records retrieval processes. Process competencies: Communication, both oral and written. Client orientation and customer focus. Honesty and integrity. Service delivery innovation. Planning and Execution. DUTIES: Records Governance: Implement policies, maintain file plans and ensure NARSSA compliance. Records Management: Manage paper-based and electronic records, including the integrated document management system (IDMS) and correspondence. Registry Services: Oversee Registry and Mini- Registry operations, mail and correspondence control and service standards. Records Preservation: Manage records retention, secure storage, authorised disposal and archival transfers. Training and Support: Manage and train staff, develop SOPs, Review Policies and provide records management guidance. Systems and Improvement: Monitor electronic systems, support digitisation, address backlogs and report on performance. Telephone and Switchboard Services: Manage and Monitor telephones, switchboard service delivery, resolve operational issues and liaise with ICT and service providers. ENQUIRIES: Mr Charles Ford Tel No: (021) 464-2216 NOTE: NB: Email applications must on the subject line state only the Reference number: AUX/PRES/2026 (with no spaces)