Jobs · Western Cape · the Premier
Assistant Director: People Management Records
Closes Monday 19 October 2026
The circular is the only authoritative source. Open the PDF at page 229
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Assistant Director managing people management records and registry systems for 11 government departments. Requires diploma/degree, 5+ years records management experience in public sector, and valid dr
- Manage safe-keeping, storage, retrieval and disposal of people-management records for the Corporate Service Centre's 11 client departments
- Establish and maintain electronic records management systems; manage archiving, disposal processes, and Document Control unit at the People Management Walk-in Centre
- Conduct risk analysis for registry functions, maintain risk registers, and compile and maintain approved records classification systems for paper and electronic records
- Plan and distribute work; develop new procedures; monitor quality and quantity of outputs; supervise registry staff
- You must have: 3-year National Diploma or Bachelor's Degree or higher; minimum 5 years relevant records management experience in public sector; valid Code B or higher driving licence
- You must know: legislative and governance requirements for records management; knowledge management principles; project and operational management; labour relations and performance management legislation; public service procedures
- Based at: Department of the Premier, Western Cape Government; closing date not specified in advert
Generated by claude-haiku-4-5-20251001 from the text below; it may be wrong or incomplete. Original wording, page 229
Requirements
- An appropriate 3-year National Diploma/B-Degree (equivalent or higher qualification); a minimum of 5 years relevant experience in records management within the Public Sector; a valid (Code B or higher) driving licence.
- NB:
- People with disabilities that restrict driving abilities, but who have reasonable access to transport may also apply.
- Competencies:
- Knowledge and understanding of the following:
- Legislative and governance requirements related to records management, Provincial Archives and Records Service Act and National Archives and Records Service prescripts;
- Knowledge management principles and practices, retention scheduling and disposal authorisations; legislation, regulatory frameworks, policies and best practices that have a bearing on the line functions;
- Project management; operational management practices;
- Labour Relations legislation and regulations; performance management in general; policy development, and operational management, monitoring and review processes; modern systems of governance and administration; public service procedures, processes and systems.
Duties
- Responsible for the People Management (HR) Registry for all 11 Corporate Service Centre (CSC) client departments:
- Manage the safe-keeping, storage, retrieval and disposal of all people-management records for the CSC;
- Establish and maintain an electronic records management system.
- Management of the archiving/disposal processes.
- Management of the Document Control unit at the People Management Walk-in Centre.
- Provide a Messenger/collections/courier service;
- Plan for and distribute the work allocated to the People Management Registry; review existing, or develop, new procedures for the People Management Registry.
- Conduct a Risk Analysis for the registry functions.
- Maintain the registry risk register.
- Compile and maintain approved records classification system for paper-based and electronic records.
- Monitor and supervise the quantity and quality of outputs delivered by the registry.
How to apply
Only applications submitted online will be accepted. To apply submit your application online only: via http://www.westerncape.gov.za/jobs or https://westerncapegov.erecruit.co
New to the Z83 form? Read the application guide.
Enquiries
Ms H Ward Tel No: (021) 483 5640
Notes from the department
- Shortlisted candidates will be required to attend interviews on a date and time determined by the department and will be required to submit duly completed and signed vetting and supporting documentation within the timeframe communicated by the WCG and prior to the interview date.
- Failure to provide the required duly completed and signed vetting and supporting documentation within the prescribed timeframe, without reasonable justification, may result in the shortlisted candidate not being considered further in the current recruitment and selection process.
- All shortlisted candidates shall undertake two pre-entry assessments.
- One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
- The selection process will be guided by the EE targets of the employing department.
- By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference.
- Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.
- Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00.
- Contact the helpline at 086 137 0214.
- For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert.
- Please ensure that you submit your application before the closing date as no late applications will be considered.
As printed in Circular 35 of 2026 · page 229 · open the PDF
POST 35/345: ASSISTANT DIRECTOR: PEOPLE MANAGEMENT RECORDS REF NO: DOTP 59/2026 R1 SALARY: R487 197 - R573 897 per annum (Level 09) CENTRE: Department of the Premier, Western Cape Government REQUIREMENTS: An appropriate 3-year National Diploma/B-Degree (equivalent or higher qualification); a minimum of 5 years relevant experience in records management within the Public Sector; a valid (Code B or higher) driving licence. NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport may also apply. Competencies: Knowledge and understanding of the following: Legislative and governance requirements related to records management, Provincial Archives and Records Service Act and National Archives and Records Service prescripts; Knowledge management principles and practices, retention scheduling and disposal authorisations; legislation, regulatory frameworks, policies and best practices that have a bearing on the line functions; Project management; operational management practices; Labour Relations legislation and regulations; performance management in general; policy development, and operational management, monitoring and review processes; modern systems of governance and administration; public service procedures, processes and systems. DUTIES: Responsible for the People Management (HR) Registry for all 11 Corporate Service Centre (CSC) client departments: Manage the safe-keeping, storage, retrieval and disposal of all people-management records for the CSC; Establish and maintain an electronic records management system. Management of the archiving/disposal processes. Management of the Document Control unit at the People Management Walk-in Centre. Provide a Messenger/collections/courier service; Plan for and distribute the work allocated to the People Management Registry; review existing, or develop, new procedures for the People Management Registry. Conduct a Risk Analysis for the registry functions. Maintain the registry risk register. Compile and maintain approved records classification system for paper-based and electronic records. Monitor and supervise the quantity and quality of outputs delivered by the registry. ENQUIRIES: Ms H Ward Tel No: (021) 483 5640 NOTE: Shortlisted candidates will be required to attend interviews on a date and time determined by the department and will be required to submit duly completed and signed vetting and supporting documentation within the timeframe communicated by the WCG and prior to the interview date. Failure to provide the required duly completed and signed vetting and supporting documentation within the prescribed timeframe, without reasonable justification, may result in the shortlisted candidate not being considered further in the current recruitment and selection process. All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The selection process will be guided by the EE targets of the employing department. By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving. Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered.