Jobs · National · Correctional Services
Assistant Director: Administrative Secretary
Closes Monday 9 November 2026 at 15:45
The circular is the only authoritative source. Open the PDF at page 37 (opens in new tab)
Free to use · independent of the DPSA · applications go to the department, never to us
Saved on this device. Sign in to keep saved posts across devices and track applications.
AI summary — always check the official circular
Assistant Director post supporting three offices of the Deputy Choice Office in national head office. Manages documents, meetings, correspondence and reports. Suits people with office management and p
- Duties: prepare and consolidate reports, run document flow, manage correspondence, take minutes at meetings, and keep filing in order.
- Also manages performance information, human resources, finance and assets, and liaises with stakeholders.
- Must have a degree or national diploma in Office Management, Public Administration or a relevant qualification.
- Must have 3 to 5 years of experience in a relevant environment, be computer literate, and hold a valid driver's licence.
- Based at National Head Office. Three reference numbers are listed: HO 2026/11/53, HO 2026/11/54 and HO 2026/11/55.
- The text gives no closing date. Enquiries: Ms NS Khumalo, (012) 307 2174, or Ms TP Ngobeni, (012) 305 8589.
Generated by claude-haiku-5-5 from the text below; it may be wrong or incomplete. Original wording, page 37 (opens in new tab)
Requirements
- A recognized Degree /National Diploma in Office Management /Public Administration or relevant qualification.
- 3-5 years’ experience in a relevant environment.
- Computer literate.
- Valid driver’s licence.
- Competencies And Attributes:
- Performance planning, reporting and service delivery Improvement.
- Financial management.
- Problem solving and decision-making skills.
- Facilitation skills.
- Plan, organize, lead and control.
- Team leadership.
- Project management.
- Presentation, conflict management and report writing skills.
- Training and development.
- Time management.
- Confidentiality.
- Coaching and mentoring.
- Understanding of public service policy and legislative framework.
- Service delivery and client orientation.
- Integrity and honesty.
- Assertiveness.
- Ability to network.
- Influence and impact.
- Applied strategic thinking.
- Willingness to travel.
Duties
- Prepare and consolidate reports for the chief directorate.
- Ensure a smooth document flow system in the office.
- Ensure compliance of return dates for memorandums and projects.
- Ensure quality control over the documentation received.
- Facilitate the convening of meetings, minute taking and implementation of decisions taken at meetings.
- Ensure the drafting of routine letters and memoranda, receipt of correspondence and documentation and proactively acknowledging receipt of correspondence.
- Process content of incoming and outgoing documentation.
- Ensure appropriate filing of documents.
- Liaise with various stakeholders.
- Management of performance information, human resources, finance and assets.
How to apply
should be submitted online at https://careers.dcs.gov.za/. Emailed, post or hand delivered applications will not be considered.
New to the Z83 form? Read the application guide.
Enquiries
National Head Office: Ms NS Khumalo Tel No: (012) 307 2174 or Ms TP Ngobeni Tel No: (012) 305 8589.
Notes from the department
Appointment under the Public Service Act.
As printed in Circular 38 of 2026 · page 37 · open the PDF (opens in new tab)
POST 38/57: ASSISTANT DIRECTOR: ADMINISTRATIVE SECRETARY SALARY: R487 197 per annum CENTRE: National Head Office: Office of the DC: Financial and Management Accounting Ref No: HO 2026/11/53 Office of the DC: Health Care Services Ref No: HO 2026/11/54 Office of the DC: Community Programmes and Liaison Ref No: HO 2026/11/55 REQUIREMENTS: A recognized Degree /National Diploma in Office Management /Public Administration or relevant qualification. 3-5 years’ experience in a relevant environment. Computer literate. Valid driver’s licence. Competencies And Attributes: Performance planning, reporting and service delivery Improvement. Financial management. Problem solving and decision-making skills. Facilitation skills. Plan, organize, lead and control. Team leadership. Project management. Presentation, conflict management and report writing skills. Training and development. Time management. Confidentiality. Coaching and mentoring. Understanding of public service policy and legislative framework. Service delivery and client orientation. Integrity and honesty. Assertiveness. Ability to network. Influence and impact. Applied strategic thinking. Willingness to travel. DUTIES: Prepare and consolidate reports for the chief directorate. Ensure a smooth document flow system in the office. Ensure compliance of return dates for memorandums and projects. Ensure quality control over the documentation received. Facilitate the convening of meetings, minute taking and implementation of decisions taken at meetings. Ensure the drafting of routine letters and memoranda, receipt of correspondence and documentation and proactively acknowledging receipt of correspondence. Process content of incoming and outgoing documentation. Ensure appropriate filing of documents. Liaise with various stakeholders. Management of performance information, human resources, finance and assets. ENQUIRIES: National Head Office: Ms NS Khumalo Tel No: (012) 307 2174 or Ms TP Ngobeni Tel No: (012) 305 8589. NOTE: Appointment under the Public Service Act.