Administrative Support Officer: Strategic and Operational Management Support

Requirements

• A 3-year National Diploma/B-degree (equivalent or higher qualification);
• A minimum of 1-year relevant experience.
• Competencies:
• Knowledge of and working experience with the following:
• Interpret and implement legislation, regulatory frameworks, policies and best practices relevant to the line functions; use information systems that support the management of knowledge and information relating to the line function; manage operational activities and processes; develop, implement, monitor and review policies and operational processes; manage modern systems of governance and administration; manage public service procedures, processes and systems; human resources and related administrative processes; support the policies of the government of the day; demonstrate job knowledge; communicate effectively; maintain effective interpersonal relationships; demonstrate flexibility; work effectively as part of a team; plan and organise activities and resources;
• Skills: perform numeracy functions; perform literacy functions; use computer systems effectively; communicate effectively in the required language; maintain accurate records;
• Planning and Organising;
• Other: work independently; meet deadlines; work effectively under pressure.

Duties

• Assist with the coordination of appointment of members of prescribed departmental committees, nomination of statutory appointments and Nomination of departmental representative to transversal forums;
• Assist in the provision of logistical arrangements for prescribed departmental committees;
• Distribute general CSC communications /information as required and keep record of incoming and outgoing CSC correspondence;
• Assist in the collation of consolidated departmental inputs / reports to the CSC as required;
• Coordinate and render the following:
• Departmental training and development matters and render administrative support to line managers;
• Administrative support with service benefits within the department;
• Administrative support with the recruitment and selection processes within the department;
• Administrative support with the application and implementation of Staff Performance Management Systems applicable to all levels (PERMIS);Database management.

How to apply

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Enquiries

Notes from the department

• Shortlisted candidates will be required to attend interviews on a date and time determined by the department and will be required to submit duly completed and signed vetting and supporting documentation within the timeframe communicated by the WCG and prior to the interview date.
• Failure to provide the required duly completed and signed vetting and supporting documentation within the prescribed timeframe, without reasonable justification, may result in the shortlisted candidate not being considered further in the current recruitment and selection process.
• All shortlisted candidates shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• The selection process will be guided by the EE targets of the employing department.
• By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference.
• Reference checks will include enquiries relating to your disciplinary records and reasons for leaving.
• Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00.
• Contact the helpline at 086 137 0214.
• For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert.
• Please ensure that you submit your application before the closing date as no late applications will be considered.