Administration Clerk

Requirements

• A grade 12 (NQF Level 4) certificate or equivalent.
• No experience required.
• No criminal record or any pending cases against you.
• Knowledge and Skills:
• Knowledge of clerical duties, practices as well as the ability to capture data, operate computer and collecting statistics.
• Knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of work procedures in terms of the working environment.
• Job Knowledge.
• Communication.
• Interpersonal relations.
• Flexibility.
• Teamwork.
• Planning and organisation.
• Language.
• Good verbal and written communication skills.

Duties

• Render general clerical support services:
• Record, organise, store, capture and retrieve correspondence and data (line function).
• Update registers and statistics.
• Handle routine enquiries.
• Make photocopies and receive or send facsimiles.
• Distribute documents/packages to various stakeholders as required.
• Keep and maintain the filing system for the component.
• Type letters and/or other correspondence when required.
• Keep and maintain the incoming and outgoing document register of the component.
• Provide supply chain clerical support services within the component:
• Liaise with internal and external stakeholders in relation to procurement of goods and services.
• Obtain quotations, complete procurement forms for the purchasing of standard office items.
• Stock control of office stationery.
• Keep and maintain the asset register of the component (district offices).
• Provide personnel administration clerical support services within the component:
• Maintain a leave register for the component.
• Keep and maintain personnel records in the component.
• Keep and maintain the attendance register of the component.
• Arrange travelling and accommodation.
• Provide financial administration support services in the component.
• Capture and update expenditure in component.
• Check correctness of subsistence and travel claims of officials and submit to manager for approval.
• Handle telephone accounts and petty cash for the component.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Applications must be submitted on new Z83 form, obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents (effective from 01 January 2021).
• All fields in Part A to D of the Z83 form must be completed, and Part E to G noting that there is limited space provided applicants often indicate “refer” to CV or see attached, this is acceptable as long as the CV is attached and provides the required information.
• If the information is not provided in the CV, the applicant may be disqualified.
• The question related to the conditions that prevent re-appointment under Part F must be answered.
• Declaration must be completed and signed.
• The fully completed and signed new Z83 form should be accompanied by a recently updated comprehensive CV only (only shortlisted candidates will be required to submit certified copies of qualifications).
• Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualifications Authority (SAQA).
• Applicants who do not comply with the above requirements, as well as late applications, will not be considered.
• Failure to submit all the requested documents will result in the application not being considered.
• Correspondence will be limited to short-listed candidates only.
• If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful.
• All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.
• One must be a practical exercise, and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• Suitable candidates will undergo a personnel suitability check (Vetting, criminal record, citizenship, credit record checks, qualification verification, and employment verification).
• The Department of Community Safety reserves the right not to make an appointment and to use other recruitment processes.
• Candidate will be placed according to corridor coordination and the Department’s needs.
• The Department will not accept posted, emailed or hand delivered applications.
• We encourage youth, people with disability, coloured, Indian and white to apply and a confirmation of disabilities from a registered medical practitioner must be attached to the application.
• Please Note:
• Due to the large number of applications, we envisage to receive, applications will not be acknowledged.
• If you do not receive any response within 3 months, please accept that your application was unsuccessful.