Administration Clerk Production (Transport)

Requirements

• A Senior/Grade 12 certificate or relevant qualification.
• Relevant experience in Transport services will serve as an added advantage.
• Knowledge in general clerical support services.
• Knowledge of office administration and data capturing.
• Computer literacy.
• Sound knowledge of word processing and spreadsheet applications.
• Good verbal and written communication skills.
• Practical experience in client orientation and customer focus, letter, and report writing.
• Accountability and ethical conduct.
• Planning and organising.
• Experience in the national water use registration process.
• Knowledge of the National Water Act, (Act 36 of 1998) and other relevant legislations.
• Ability to work under pressure.

Duties

• Facilitation of fleet co-ordination and rendering services to regional and area offices (pool).
• Ensure that all available fleet vehicles are recorded, optimally utilised, and thoroughly maintained.
• Ensure that the correct procedures are followed on the issuing of vehicles.
• Conduct pre- and post-inspection of vehicles on a daily basis for every trip.
• Arrange regular vehicle servicing and vehicle maintenance with the respective service providers.
• Manage accounts between the Directorate:
• Water Resource Management Support and the service provider.
• Reconcile the fleet account with agreed tariffs with the service provider.
• Reconcile the BAS and SAP reports against the statement of account.
• Process the application for requisition of short-term rental.
• Liaise with the service provider in case of accident for provision of relief vehicle.
• Control and manage the transport unit.
• Procurement of vehicles for the provincial office.
• Provide a monthly status report on all fleet account.
• Ensure effective provisioning of transport reservation.
• Ensure effective and efficient control of fleet.
• Render administrative on maintenance, fuel remuneration and financial payments to service provider.
• Coordinate travel arrangement.
• Liaise with travel agency with the arranged bookings.
• Monitor travel needs of the directorate for compliance and alignment of budget.
• Verify payments and reconciliation of account with travel agency.
• Provide cost containment in terms with car hire, accommodation, and flight.
• Align the travel policy and monitor the adherence pertaining to the application on specified types of car hire.
• Compile report to management on cost savings, deviations, and exceptions.

How to apply

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Interested applicants must submit their applications via the online link https://erecruitment.dws.gov.za Other related documentation such as copies of qualifications, identity document, driver’s license etc need not to accompany the application when applying for a post as such documentation must only be produced by shortlisted candidates during the interview date in line with DPSA circular 19 of 2022.
• With reference to applicants bearing professional or occupational registration, fields provided in Part B on the online Z83 must be completed as these fields are regarded as compulsory.
• Failure to complete or disclose all required information will automatically disqualify the applicant.
• No late applications will be accepted.
• Shortlisted candidates will be subjected to suitability checks (SAQA verification, reference checks criminal and credit checks).
• SAQA evaluation certificate must accompany foreign qualifications (only when shortlisted).
• Applications that do not comply with the above- mentioned requirements will not be considered.
• All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity and a pre-entry certificate obtained from the National School of government is required prior to the appointment.
• All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• Candidates will be required to complete a financial disclosure form and undergo security clearance.
• Foreigners or dual citizenship holders must provide a police clearance certificate from country of origin (only when shortlisted).
• The Department of Water Sanitation is an equal opportunity employer.
• In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No:
• 108 of 1996) the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No:
• 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration.
• Correspondence will be limited to short-listed candidates only.
• If you do not hear from us within three (3) months of this advertisement, please accept that your application has been unsuccessful.
• Faxed applications will not be considered.
• The department reserves the right not to fill these positions.
• Women and persons with disabilities are encouraged to apply and preference will be given to the EE Targets.