Admin Clerk

Requirements

• Grade 12 certificate or relevant qualification as recognized by SAQA.
• No experience required.
• Competencies:
• Knowledge of clerical duties, practices as well as the ability to capture data, operate computer and collect statistics.
• Skills:
• Computer literacy, Good verbal and written communication skill.

Duties

• Render administrative support to departmental functions, the processing and capturing of applications for services and activities from the department including permitting and clients bookings/reservations systems; receiving and managing correspondence; maintaining accurate records and electronic databases; tracking processes and related documentation and contributing to improved efficiency through the use of digital systems and electronic administrative processes.
• Take and distribute meeting minutes.
• Deal with correspondence, filing and administrative records.
• Provide clerical support in the unit, handle communications and enquiries from clients and monitor the use of telecommunication facilities.
• Maintain high standard of customer service and provide professional service to the public.
• Render financial management support.
• Collect revenue/payments from clients for services rendered.

How to apply

For attention:Ms. Iris Thanjekwayo at 072 788 23’64 – Recruitment

New to the Z83 form? Read the application guide.

Enquiries

Notes from the department

• Applications received after the closing date will not be considered.
• Only shortlisted candidates will be required to submit certified copies of qualifications obtained and other related documents on or before the day of the interview, following communication from Human Resources and will be subjected to verification by the South African Qualifications Authority.
• Candidates in possession of a foreign qualification must also provide an evaluation certificate issued by the South African Qualifications Authority (SAQA), at own expense.
• Failure to submit the requested documents will result in the application not being considered further.
• Due to the anticipated large volume of responses, correspondence will be limited to shortlisted candidates only.
• All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.
• One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other will be an integrity (ethical conduct) assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• After the pre-entry assessments, an oral interview will be conducted.
• Suitable candidates will be subjected to personnel suitability checks (criminal record, citizenship, credit record checks, qualification verification and employment verification).
• By responding to the advertisement, applicants consent to the collection, processing and storing of their Personal Information in accordance with the Protection of Personal Information Act (POPIA) Act No.
• 4 of 2013.
• Candidates will therefore be required to give consent in terms of the POPI Act in order for the Department to conduct the verifications.
• Information will be used for the purpose of recruitment only and more specifically for the purpose of the position/vacancy you have applied for and will not be shared with third parties without prior consent, unless required by law.
• All applicants must declare any conflict or perceived conflict of interest and must disclose membership on Boards and directorships associated with.
• If you have not been contacted within six (6) months of the closing date, please accept that your application was unsuccessful.
• The submitted CVs will be destroyed as legislated in the National Archives Act.
• In the event that your application is unsuccessful, the Department will retain your personal information only for audit purposes as required by policies.
• All the information requested now or during the process is required for recruitment purposes.
• Failure to provide the requested information will result in your application not being considered further.
• The Department reserves the right not to make an appointment to the advertised post(s).
• The successful candidate must disclose particulars of all registrable financial interests and sign an employment contract within one month from the date of assumption of duty.
• A Performance Agreement must be concluded and signed within three months from the date of assumption of duty.
• Notes for applicants of SMS posts:
• Successful completion of the Nyukela Public Service SMS Pre- entry Programme as endorsed by the National School of Government, available as an online course on https://thensg.gov.za/trainingcourse/sms-pre- entry-programme/, prior to the finalisation of the appointment, is a requirement for all SMS positions.
• All shortlisted candidates, including SMS, shall undertake two pre-entry assessments.
• One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment.
• Selection panels shall score both technical exercises as an additional criterion in the interview process.
• Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity.